PDF document

- 1 -

                                                    Rev. 07/10/23

 Scan Specifications for the Ohio 

 Municipal Net Profit Coupon (UPC) 

  for the Following Vouchers:

     MNP10, MNPES

     Important Notes

 The following document contains grids for placement of information on 
 this specific tax form. To accurately print, do not reduce the size, rotate 
 or center this document. Doing so jeopardizes the integrity of the grid. 
 When printing from Adobe Reader, select “None” for “Page Scaling,” 
 which is under “Page Handling.”

 The MNP10 UPC is applicable for all tax years 2018 and on.  
 The MNPES UPC is applicable for all tax years 2019 and on.

 These vouchers for the UPC must be initially submitted by August 
 30, 2023 and approved no later than Oct. 13, 2023. 

                                Ohio Department of Taxation

                                4485 Northland Ridge Blvd.

                                Columbus, OH 43229

                                tax.ohio.gov

- 2 -

Enlarge image

Ohio Department of Taxation Scannable Tax Forms
1. Introduction:
The Ohio Department of Taxation (ODT) prescribes the format of Ohio tax returns and forms.
The department’s primary objective is to ensure that the tax forms are compatible with the
department’s automated remittance processing systems and can be processed in an efficient,
accurate and economical manner.

These guidelines are for computerized tax processors, software developers, computer
programmers, commercial printers, and others who develop and use substitute and reproduced
tax forms.

2. Definitions:
2.01 Substitute Tax Forms
A form other than the official ODT form that is computer-produced, computer-programmed
or commercially typeset and printed. ODT must be able to process substitute tax forms
in the same manner as the official forms. Substitute tax forms that are electronically
produced must duplicate the appearance and layout of the official form including size of
margins, special keying symbols and line numbers.

2.02 Facsimile (Text Mode) Forms
For filing purposes, ODT does not accept dot matrix facsimile signature returns and
schedules. They do not contain the data-entry symbols and other requirements necessary
for processing. Companies must clearly print in the top margin of electronically processed
text mode forms: “DO NOT FILE THIS FORM.”

2.03 Scannable Tax Forms
The computer-prepared scannable forms are similar to the official ODT tax forms with
the following exceptions: 1) the taxpayer-entity information layout and 2) a scanline that
contains the taxpayers’ tax data.

2.04 Reproduced Tax Forms
Reproduced tax forms are photocopies of the official ODT forms. ODT does not accept
reproductions of official forms.

2.05 Demographic Section
The area where the name, address, account number/Social Security number (SSN)/Federal
Identification Number (FEIN) are printed.

2.06 Static Text
The text, including item numbers, specifying the information to be entered into a data field.

2.07 Optical Character Recognition (OCR)-Readable Field
Scanline field read using OCR technology.

2.08 Record Layout
A 6-line-per-inch vertical (row) and 10-characters-per-inch horizontal (column) spacing
grid, specifying the exact placement of all fields and characters on the facsimile form, is
provided with each form specification to assist in proper spacing and alignment.

2.09 Capture Areas
The specific space on the form where a numeric figure is entered. The scanline on the
UPC is utilized first to read the data. If the scanline fails or is damaged, the data fields
are used to aide the keyer and therefore must be populated.

- 3 -

Enlarge image

3. Specifications:
3.01 Field Length
Each form must contain the exact number of ID fields, line item texts and data fields, as
the department-issued form.

3.02 Name and Address
Name and address must be placed in the row and column specified in the grid format
provided with each form.

3.03 Account/FEIN
The account and FEIN(s) must be printed with spaces in the exact locations specified in
the record layout.

3.04 Scanline Font
The OCR scanline must be printed using a fixed 10-pitch, OCR-A (12-point size) font.
The use of Courier or OCR-B font is not permitted. *NOTE* Do not mask the scanline
with any special characters. If the software provides a "client copy" of the voucher, clearly
distinguish which copy is to be sent to ODT.

3.05 Scanline Position
The bottom of the characters in the scanline must be ½ of an inch from the bottom
edge of the form and 15/16 inches from the right edge. See grid layout and Scanline
Specifications Format for exact location of scanline.

3.06 Total Remittance Field
This field requires a dollar sign ($) followed by a space preceding the remitted amount.
The total remittance field must also include a decimal point to separate the dollar and
cents digits. (Example: $ 12345.00)

3.07 OCR Fields
Underlining or enclosing OCR readable data fields is not acceptable nor are vertical bars
to be used to separate dollar and cents fields.

3.08 Finished Form Size
Form size is as specified in the grid layout for each form.

3.09 Back of Form
UPCs must be printed on one side only.

3.10 Shading
The use of shading or solid black areas for sidebars, headings or other areas is not
permitted unless specified on tax return samples.

3.11 Reference Marks
On all scannable returns and vouchers there are target marks on the form. Exact locations
of the target marks are listed on the grid layout for each form. Target marks must be a
solid black circle and should be .2” in diameter.

- 4 -

Enlarge image

3.12 Software Developer Identification –
The software developer identification is a two-digit vendor registration number (VRN)
that will be assigned to each developer. The identification will be assigned to you by the
Ohio Department of Taxation. The two-digit VRN refers to the developer who designs
the software to perform the tax calculations and to the developer who designs the form
templates. The VRN must be printed on each document in the exact area specified on
the form grid. The use of a standard font size is acceptable. This is the same two-digit
number assigned to you on your full-page scannable forms. For any questions or
VRN assignments, email: Forms@tax.ohio.gov

3.13 2D Barcode (QR Code)
2D barcodes will consist of eight total digits. The first 6 digits will be consistant on all
PTE UPCs, and will ALWAYS be "000555". The last 2 digits of the 2D barcode will be
the ODT assigned vendor number. The numbers are constant on this form (000555XX:
000=Universal Tax Year; 555=UPC; XX=ODT Assigned Vendor Code). The QR Code will
measure 0.5" by 0.5", follow grid layout for positioning.

4. Testing:
All documents must be tested on ODT equipment before production runs. The ODT requests
a certain amount (see section 10 for quantities) of test samples (cut to exact size) with the
appropriate scanline and all data fields filled. Test documents must be submitted for approval
to:

Ohio Department of Taxation
Forms Unit
4485 Northland Ridge Blvd.
Columbus, OH 43229

5. Approval Process:
Once a submission is received, the Forms Unit confirms receipt by an e-mail to the vendor.
Allow at least two weeks for the Forms Unit to review and approve/reject your submission.
The Forms Unit sends notification of your approval status by e-mail when your submittal has
been reviewed and tested.

6. Check Digit Routine (Modulus 10) For Scanline

1) Multiply each digit of the number by 1 or 2, starting from the left and going to the
right. Start with a 1 then 2, and continue this pattern to the end of that
number.
2) Add all the digits together. Do not add the sum of the totals. For example, if the
numbers are 1, 3, 4 and 19 your answer is: 1 + 3 + 4 + 1 + 9 = 18.
3) Divide the total from the digits by 10.
4) Subtract the remainder from 10. The answer is your check digit. If the
remainder is zero, the check digit is always zero.

Note: This same procedure is followed for all check digit calculations throughout these
specifications.

- 5 -

Enlarge image

Example:

Check digit calculation for FEIN, key identifer, and form code (tax type):
 
Step 1 – Multiply each digit in the number by weights 121212.

       0  1  2  3  4   5   6   7   8   9   1   2   2   3                9    9    9
 X  1  2  1  2  1   2   1   2   1   2   1   2   1   2                                        X  1       2 1X    2    1    2
     0  2  2  5  5  10  6  14  8  18  1   4   2  6                  2  10  9    180 9    18

Step 2 – The digits of the individual products are summed.

 0+2+2+5+5+1+0+6+1+4+8+1+8+1+4+2+6 = 56                                9 + 1 + 8 + 9 = 27

Step 3 – Divide the sum by the modulus (10):

                                               5 (quotient)                                         2 (quotient)
                    (Modulus) 10   56 (sum)                                         (Modulus)10   27                   (sum)
                                            50                                                                    20
                                               6 (remainder)                                            7  (remainder)

Step 4 – To compute the check digit:                                                                       (form code - tax type)

  Modulus – Remainder = Check Digit                             Modulus – Remainder = Check Digit

  10 - 6 =    4 (This is the check digit.)                      10 - 7  =    3    (This is the check digit.)

Step 5 – Append a space and the check digit to the right of the number: The complete form for 
the key value is 01234567891222 6 and for the form code is 999 3.  

7. Form Name, Form Code (Tax Type) and Its Check Digit 

          Form Name                         Form Code (Tax Type)                                           Check Digit

                 MNP10                           861                                                              8

              MNPES                                 863                                                           6

8. Form Name and their Mailing Address 

         Form Name                                              Mailing Address

                                                         Ohio Department of Taxation  
                 MNP10                                          P.O. Box 16158 
                                                         Columbus, OH 43216-6158

                                                         Ohio Department of Taxation  
                 MNPES                                          P.O. Box 16158 
                                                         Columbus, OH 43216-6158

- 6 -

Enlarge image

9. Scanline Specifications Format:Municipal Net Profit Tax UPC             Size: 8.5” X 3.667”
       This UPC is for the following vouchers: MNP10 (2018 and Forward) and MNPES (2019 and Forward).

                                                             Number        Character 
 Description 
                                                         of Positions      Length

 Form Code (Tax Type)                                          1-4                    3
 Check Digit for Form Code                                     5-6                    1
 Key Identifier                                                7-9                    2
 Check Digit for Key Identifier                                10-11                  1
 Key Value                                                     12-26               14
 Check Digit for Key Value                                     27-28                  1 
 Receive Date                                                  29-35                  6
 Check Digit for Receive Date                                  36-37                  1
 Form Type                                                     38-40                  3

 Placement of the Scanline: Start on line 63 at position 33 and end at position 72. Blank spaces 
 must be as noted. Print zeros in fields that contain no data. The scanline font is OCR-A (12-point 
 size), 10 pitch (pica spacing).
  Example:     999 3 08 7 01234567891223 4 000000 0 555
                                                                      Important Note: 
                                                                      Make sure that there is 
                                                                      no masking of numbers, 
               1 2      3 4 5.1 5.2        5.3 6 7       8     9
                                                                      except where specified.
                                           5.4

1. Form Code: See section 7 for all form codes. (3 digits and a space)
 
2. Check Digit for Form Code: (1 digit and a space) See section 7 for the check digits per form code.
3. Key Identifier: (2 digits and a space)
    a)  If the Key Value is payment from a Federal Indentification Number (FEIN), then the Key Identifier is "08."
  b) If the Key Value is payment from a Social Security Number (SSN), then the Key Identifier is "09."
4. Check Digit for Key Identifier: (1 digit and a space) See section 7 for the check digits per key 
    identifier.
5. Key Value: (14 digits and a space)
    5.1: The first digit is always a zero. 
  5.2: The second through the tenth digit is the FEIN or SSN.
  5.3: The eleventh and twelfth digits represent the period end month (MM).
  5.4: The thirteenth and the fourteenth digits represent the period end year (YY).
6. Check Digit for Key Value (1 digit and a space) See section 6 for Modulus 10 calculation.
7. Receive date: This will remain "000000" for on all vouchers. (6 digits and a space)
8. Check Digit for Receive date: This will remain "0" for on all vouchers. (1 digit and a space)
9. Form Type: This will remain a constant “555” on all vouchers. (3 digits)
Note: All forms codes, key identifiers, SSN, FEIN and period end dates in the key value (MM 
& YY) must be represented in a minimum of 15 test samples (20 test samples is the maximum 
amount) with at least two different names and addresses. 
Special Note: The period end date (MMYY) always represents the period end of the entire tax 
year, whether it is a calendar year or a fiscal year. If you are making a payment for either the first, 
second, third or fourth quarter estimated income tax, your period end date would be the same 
for all of the quarters.

- 7 -

Enlarge image

                                                                               UPC for Municipal Net Profit Tax

                                                                                                                      3
     1 2 3 4 5 6 7   8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84   85
  45
  46
               Ohio Universal Payment Coupon (UPC)
1 47           Municipal Net Profit Tax                                                                   Rev. 7/22
  48           Form Name                XXXXXXXXXXXXXXXXXXv                                                                       Reporting Period End Date:     99/99/9999
  49                                    v                                                                                         v                          v
               Form Code (       XXX)                                                                                                    XXXXX6789XXXX:
  50                                                                                                                              Key ID:        01234567891222
  51                                                                                                                                                                  v
                                                                                                                                  Account Number:
2 52                                                                                                                                                                 12345678
               Any CorporationXXXXXXXXXXXXXXXXXXXX  
  53           XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX                                                                                                     Do NOT fold check or voucher.                                                                          4
  54           1234 Any StreetXXXXXXXXXXXXXXXXXXXX                                                                                                     VRN
  55           Any CityXXXXXXXXXXXX, US 12345-2345                                                                                                     99                                                                                                      6
  56
  57
  58           •  Do NOT staple or paper clip.
               •  Do NOT send cash.
  59           •  Make payment payable to: Ohio Treasurer of State
               •  Mail this voucher and payment to: Ohio Department of Taxation, P.O. Box 16158, Columbus, OH 43216-6158
  60                                                                                                                                          Amount of
                                                                                                                                              Payment                          $ 12345678.00
  61                                                                                                                                                                               
  62
  63                                                                                                                                                         v
                                                                                           999 3 08 3 01234567891222 6 000000 0 555X X X                              X X                        X X
  64
  65
  66
                                                                                                                                                                                                                                                              5
     1     Populate with Form Name that the voucher represents. See section 7 for the list of form names.

     2     Populate with Form Code that the voucher represents. See section 7 for the list of form codes.

     3     Populate the “XXXX” with “FEIN”.

     4     Mask the first five digits of the FEIN.

     5     Do not mask any numbers in the scan line.

     6     Ohio Department of Taxation issued account number.

- 8 -

Enlarge image

                                                   UPC for Municipal Net Profit Tax

Ohio Universal Payment Coupon (UPC)
Municipal Net Profit Tax                           Rev. 7/22
Form Name           XXXXXXXXXXXXXXXXXX                                                                    Reporting Period End Date:     99/99/9999
Form Code (       XXX)                                                                                           XXXXX6789XXXX:
                                                                                                          Key ID: 01234567891222
                                                                                                          Account Number:  12345678
Any CorporationXXXXXXXXXXXXXXXXXXXX  
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX                                                                               Do NOT fold check or voucher.
1234 Any StreetXXXXXXXXXXXXXXXXXXXX                                                                               VRN
Any CityXXXXXXXXXXXX, US 12345-2345                                                                               99

•  Do NOT staple or paper clip.
•  Do NOT send cash.
•  Make payment payable to: Ohio Treasurer of State
•  Mail this voucher and payment to: Ohio Department of Taxation, P.O. Box 16158, Columbus, OH 43216-6158 Amount of
                                                                                                          Payment              $ 12345678.00

                                                   999 3 08 3 01234567891222 6 000000 0 555X X X                         X X             X X

- 9 -

Enlarge image

                                                   UPC for Municipal Net Profit Tax

Ohio Universal Payment Coupon (UPC)
Municipal Net Profit Tax                           Rev. 7/22
Form Name                                                                                                 Reporting Period End Date:     
Form Code (        )                                                                                            :
                                                                                                          Key ID:
                                                                                                          Account Number: 
                                                                                                                 Do NOT fold check or voucher.
                                                                                                                 VRN

•  Do NOT staple or paper clip.
•  Do NOT send cash.
•  Make payment payable to: Ohio Treasurer of State
•  Mail this voucher and payment to: Ohio Department of Taxation, P.O. Box 16158, Columbus, OH 43216-6158 Amount of
                                                                                                          Payment

PDF file checksum: 2596669265

(Plugin #1/9.12/13.0)