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General Information (2016 IT 1041):
1) Dimensions:
Target or registration marks - 6 mm X 6 mm. Follow grid layout for positioning.
1D barcode (2 of 5 interleaved) - .375”H x 1.5”W. Follow grid layout for positioning. Center the barcode number
directly under the barcode.
2D barcode (PDF 417) - See 2D instructions and schema. Follow grid layout for positioning. There is one 2D
barcode on each page of the IT 1041.
2) 1D barcode - The last two numbers of the 1D barcode represent the vendor number. Use the same vendor
number as you did for last year’s return. If you have a question about your barcode assignment, e-mail the Forms
Unit at Forms@tax.state.oh.us. The fi rst six numbers are constant for this form (161801XX - 161805XX).
16 = tax year
18 = IT 1041
01-05 = page number
XX = vendor number (assigned to you by the Ohio Dept. of Taxation, Forms Unit).
NOTE: The vendor number also serves as the fi rst two digits of the SSN and FEIN fi elds in the test
scenarios.
3) Use Arial font for the static text on the form.
4) Use monospaced Arial or similar monospaced san serif font for the variable data fi elds on the form.
5) Follow the grid layout for the variable data fi elds shown in red. Ensure that the tax year, target or reg-
istration marks, “For Department Use Only” area and the 1D and 2D barcodes follow grid layout.
6) Do not use commas, hyphens or decimals in the variable data fi elds except where shown in specs.
7) All monetary fi elds must always show “00” in the cents fi eld even though there may not be a value for that line.
8) You must include a leading zero on ratio fi elds. For example, if the ratio is .000026, it should display as 0.000026.
9) When a variable data fi eld refl ects a negative amount, make sure there is no space between the negative sign
and the amount (for example: -888888888 00). The possible negative fi elds for this return are lines 1, 2, 3, 4, 5
and 6; Schedule A, line 42; Schedule C, lines 51 and 52; Schedule D, lines 56 and 57; Schedule F, lines 59, 61,
62, and 64; Schedule H, lines 65, 66 and 67 and Schedule I, lines 68 and 72. Do not hard-code negative signs.
10) Provide guidance to customers regarding duplex printing that instructs them to print pages 1 and 2 together
and pages 3 and 4 together. Taxpayers have fi led returns with pages 2 and 3 duplexed or a worksheet or software
receipt on the back of a page of the return. This slows the processing of the tax return.
11) Generate the following message for customers: “Do not enclose other documentation unless it is specifi ed
on the tax return or instructions.” Taxpayers often submit worksheets and receipts from the vendor product,
which slows the processing of tax returns.
12) IMPORTANT NOTE: Add this statement to your software programs. It should print out with the taxpayer’s
return. “Do not hand write in any corrections on the printed paper return. Hand writing in corrections will
result in capturing incorrect data and delaying the processing of this income tax return. Make any cor-
rections to this income tax return within [the software program name], then print and mail.”
13) See the 2D barcode instructions for submission details.
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