Enlarge image | General 11: Colorado Civil Tax Penalties and Interest If a taxpayer does not pay their tax by the applicable due date, that taxpayer will owe penalty and interest. Interest rates may vary from year to year and are listed below. Penalty calculations vary depending on the type of tax (income tax, sales tax, severance tax, etc.). Taxpayers can calculate and pay the applicable penalty and interest on any late or amended return. The Department will issue a notice of deficiency for any unpaid penalty and interest that is due. In addition to interest and penalties for the late payment of tax, there are several other types of penalties that may be imposed under certain circumstances. INTEREST ON LATE PAYMENTS OF TAX The interest due on the late payment of tax accrues from the original due date of Annual Interest Rates on Tax the tax to the date the tax is paid. Since the interest rate may differ from year to Underpayments year, it may be necessary to use multiple rates to calculate interest due. For example, if the tax was due April 15, 2016, but was not paid until October 1, 2017, Calendar Discounted Regular the interest rate for 2016 will be used to calculate the interest accrued from April Year Rate Rate 15, 2016 to December 31, 2016 and the interest rate for 2017 will be used to calculate the interest accrued from January 1, 2017 to October 1, 2017. 2014 3% 6% The interest rates for each calendar year are listed in the table to the right. The first rate listed is the “discounted rate”, which applies if the taxpayer pays the tax 2015 3% 6% prior to the issuance of a notice of deficiency or if the taxpayer pays or makes an agreement to pay the tax within 30 days of the issuance of the notice of deficiency 2016 3% 6% for the unpaid tax. Criteria for the discounted rate are prescribed by law. If the taxpayer does not meet the criteria necessary to qualify for this discounted 2017 4% 7% interest rate, the second rate listed in the table, the “regular rate” applies. 2018 4% 7% Interest will accrue for only that part of the year in which the tax was due, but not paid. For example, if tax due April 15, 2014 was paid on August 24, 2014, interest 2019 5% 8% does not accrue over the entirety of 2014. Instead, interest accrues for only the 131 days between the due date and the date of payment. The daily interest rate used to compute interest accrued over partial years can be calculated by dividing 2020 6% 9% the annual rate by 365 (or 366 for leap years). 2021 3% 6% Example A taxpayer files a 2014 individual income tax return on February 22, 2017. The 2022 3% 6% return reports a total of $1,000 in tax and $800 of wage withholding, resulting in a $200 underpayment of tax, which the taxpayer pays with the return. The 2014 2023 5% 8% income tax was originally due April 15, 2015, so interest accrues on the $200 underpayment from the April 15, 2015 due date to February 22, 2017. The * For calculation of interest over taxpayer is eligible for the discounted interest rate because the tax is paid prior to only part of a year, daily interest the issuance of any notice of deficiency. Interest must be calculated from April 15, rates can be calculated by dividing 2015 to December 31, 2015 at an annual rate of 3%, for all of 2016 at an annual the above rates by 365 (or 366 for rate of 3%, and from January 1, 2017 to February 22, 2017 at an annual rate of 4%. leap years). The interest calculation is illustrated below. Accrual period Tax (times) Days (times) Daily rate (equals) Interest 4/15/15 –12/31/15 $200.00 X 260 X 0.00008219 = $4.27 1/1/16 –12/31/16 $200.00 X 366 X 0.00008197 = $6.00 1/1/17 –2/22/17 $200.00 X 53 X 0.00010959 = $1.16 Total accrued interest $11.43 International Fuel Tax Agreement (IFTA) The above interest rates do not apply to IFTA. See iftach.org for IFTA interest rates. Page 1 of 4 (02/23) |
Enlarge image | PENALTIES Colorado law authorizes several kinds of civil tax penalties. The calculation of these penalties varies depending on the tax type and the circumstances in which the penalty is imposed. The most common of these penalties are for late payment of tax or for the failure to file a required return. More severe penalties may also be charged under a variety of other circumstances, such as negligence, fraud, or willful failure to file. This FYI discusses only civil penalties and does not address any criminal penalties that may be imposed by law. Penalties for failure to file or pay in a timely manner If a taxpayer does not file a return or pay the tax due by the applicable due date, the taxpayer will owe a penalty. The calculation of such penalties varies by tax type. The following table details the penalties for failure to file or pay various taxes administered by the Department. Penalties for Failure to File or Pay Tax By the Applicable Due Date Tax type Penalty calculation Income tax and wage The greater of $5 or a percentage of the unpaid tax equal to 5% plus ½% for each withholding tax full or partial month the tax remains unpaid, not to exceed a total of 12% The greater of $15 or a percentage of the unpaid, unaccounted, or incorrectly Sales tax and accounted tax equal to 10% plus ½% for each month the tax remains unpaid, not to retailer’s use tax* exceed a total of 18%; late payment of tax will also result in a disallowance of the service fee The greater of $15 or a percentage of the unpaid, unaccounted, or incorrectly Consumer use tax* accounted tax equal to 10% plus ½% for each month the tax remains unpaid, not to exceed a total of 18% Severance tax The greater of $30 or 30% of the unpaid tax $100 for failure to file; for failure to pay, a percentage of the unpaid tax equal to Cigarette tax 10% plus ½% for each month the tax remains unpaid, not to exceed a total of 18% $25 for failure to file if no tax is due; for failure to pay, a percentage of the unpaid tax Tobacco products tax equal to 10% plus ½% for each month the tax remains unpaid, not to exceed a total of 18% $25 for failure to file if no tax is due; for failure to pay, a percentage of the unpaid Nicotine products tax tax equal to 10% plus ½% for each month the tax remains unpaid Marijuana sales tax The greater of $15 or a percentage of the unpaid, unaccounted, or incorrectly and marijuana accounted tax equal to 10% plus ½% for each month the tax remains unpaid, not to excise tax* exceed a total of 18%; $100 for failure to file; for failure to pay, the greater of $30 or a percentage of the Fuel tax unpaid tax equal to 10% plus ½% for each month the tax remains unpaid, not to exceed a total of 18% A percentage of the unpaid tax equal to 10% plus 1% for each month the tax remains Liquor excise taxes unpaid For failure to pay, 3% of the unpaid tax for each month the tax remains unpaid; for Passenger mile tax failure to file, a percentage of the unpaid tax equal to 10% plus ½% for each month the tax remains unpaid, not to exceed a total of 18% IFTA The greater of $50 or 10% of the unpaid tax * The penalty for failure to file or pay imposed for sales tax, retailer’s use tax, consumer use tax, marijuana sales tax, and marijuana excise tax is also imposed for failure to correctly account for the tax due. Page 2 of 4 (02/23) |
Enlarge image | Other tax penalties In addition to penalties for failure to file or pay tax in a timely manner, the Department may impose a variety of other, often more severe penalties under certain circumstances. The following table lists some of the other penalties that the Department may impose. Other Tax Penalties Tax Type Penalties ➢ Underpayment of estimated tax ➢ Failure to pay a notice and demand for payment (collection penalty) ➢ Fraudulent or willful failure to file Income and wage ➢ Filing a fraudulent, frivolous, or willfully false return withholding taxes ➢ Fraudulent failure to pay tax when due or willful attempt to evade tax ➢ Negligence or disregard for laws, rules, or regulations, without intent to defraud ➢ Tax preparer’s penalty for willful or reckless disregard for applicable laws or rules ➢ Fraud with intent to evade tax Sales tax, marijuana ➢ Negligence or intentional disregard of rules and regulations, without intent to defraud sales tax, and ➢ Unregistered vending machine marijuana excise tax ➢ Making retail sales without a valid license ➢ Fraud with intent to evade tax Use tax ➢ Negligence or intentional disregard of rules and regulations, without intent to defraud Cigarette, tobacco ➢ Purchase or possession of unstamped cigarette product, and nicotine ➢ Possession of untaxed nicotine or tobacco products product taxes Severance tax ➢ Negligence or disregard for law ➢ Oil and gas Failure to withhold withholding ➢ Failure to file an annual reconciliation ➢ Failure or refusal to file or pay or filing of an incorrect or fraudulent return ➢ Acting as a distributor, supplier, terminal operator, importer, exporter, or carrier Fuel tax without a valid license ➢ Blending dyed diesel without a valid license ➢ False or fraudulent return with intent to evade tax Passenger mile tax ➢ Inclusion of an error in required records, either negligently or knowingly Collection penalties Certain collection penalties authorized by law are not specific to particular tax types, but may be imposed for a variety of the taxes the Department administers. Penalty type Penalty description A penalty imposed on corporate officers or members of a partnership or LLC for willful failure to collect, account for, and pay over any tax administered Corporate officer’s penalty by the Department or for willfully attempting to evade or defeat any such tax or the payment thereof A penalty imposed for the repeatedly failing, neglecting, or refusing to pay Recurring distraint warrant delinquencies and thereby requiring the issuance of distraint warrants to penalty (RDWP) enforce the collection of unpaid taxes A penalty imposed for a check remitted to the Department for payment of Returned check penalty tax, but that is returned to the Department unpaid due to insufficient funds, a closed account, or a stop payment order Page 3 of 4 (02/23) |
Enlarge image | ADDITIONAL RESOURCES • Colorado statutes o § 24-35-114, C.R.S. (imposing penalty for returned checks) o § 39-21-109, C.R.S. (imposing interest on underpayments) o § 39-21-110.5, C.R.S. (fixing the rate of interest) o § 39-21-114(7), C.R.S. (imposing recurring distraint warrant penalty) o § 39-21-116.5, C.R.S. (imposing corporate officer’s penalty) o § 39-22-621, C.R.S. (imposing income tax penalties) o § 39-26-115, C.R.S. (imposing fraud and negligence penalties for sales and marijuana taxes) o § 39-26-118(2), C.R.S. (imposing sales and marijuana tax penalties) o §§ 39-26-204(5)(a), C.R.S. (imposing use tax penalties) o § 39-26-714(1)(d), C.R.S. (imposing penalty for unregistered vending machines) o § 39-27-105, C.R.S. (imposing fuel tax penalties) o §§ 39-28-107 and -108, C.R.S. (imposing cigarette tax penalties) o §§ 39-28.5-106(4)(b) and -110, C.R.S. (imposing tobacco products tax penalties) o §§ 39-28.6-107(4)(b) and -111, C.R.S. (imposing nicotine products tax penalties) o §§ 39-28.8-201 and -301, C.R.S. (subjecting marijuana taxes to same penalties as sales tax) o § 39-29-115, C.R.S. (imposing severance tax penalties) o § 44-3-503(8), C.R.S. (imposing liquor excise tax penalties) o §§ 42-3-308 and -309, C.R.S. (imposing passenger mile tax penalties) o IFTA Articles of Agreement R1220 and R1230 (imposing IFTA penalties and interest) FYIs represent a good faith effort to provide general information concerning a variety of Colorado tax topics in simple and straightforward language. By their nature, however, FYIs cannot and do not address all taxpayer situations nor do they provide a comprehensive overview of Colorado’s tax laws. For this reason, FYIs are not binding on the Colorado Department of Revenue, nor do they replace, alter, or supersede Colorado law and regulations. A taxpayer seeking additional guidance regarding the tax consequences of a particular transaction or factual scenario can request a Private Letter Ruling (PLR) or General Information Letter (GIL). Requests for PLRs and GILs must comply with certain requirements, which are currently set forth at 1 Code of Colorado Regulations 201-1, Rule 24-35-103.5. PLRs are binding upon the Department only with respect to the specific taxpayer that requested the PLR. GILs are for informational purposes only and are not binding on the Department. Page 4 of 4 (02/23) |