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WH 1
Rev. 12/17
Partial-weekly payments must be remitted by EFT within three marked “CORRECTED BY EMPLOYER” and one copy should
banking days from the end of each partial-weekly period in which be submitted to the Ohio Department of Taxation and two copies
the employer had payroll, if the combined amount of taxes that were to the employee. If the W-2 or 1099-R is lost or destroyed, one
withheld or required to be withheld was $84,000 or more during the must be submitted to the Ohio of Department of Taxation marked
look-back period. “REISSUED BY EMPLOYER and two copies to the employee.
2. Over- or under-withholding – quarterly, monthly (Ohio IT 501)
There are two partial-weekly withholding periods each week that and partial-weekly (Ohio IT 942) filers.
consists of a consecutive Saturday, Sunday, Monday and Tuesday a. If the error is discovered in a subsequent period of the same
or a consecutive Wednesday, Thursday and Friday. A partial-weekly calendar year, make the adjustment by reducing or increasing
withholding period cannot extend from one year into the next. the tax due on your next Ohio IT 501 or EFT payment.
b. If the error is discovered after the annual reconciliation Ohio
Also, partial-weekly filers must file the Ohio IT 942, Ohio Employer’s
IT 941 has been filed, complete an amended reconciliation,
Quarterly Reconciliation of Income Tax Withheld, for each calendar
through OBG for that year. For EFT filers, file an amended
quarter on OBG. The form is due no later than the last day of the
Ohio IT 942, Ohio Employer’s EFT 4th Quarter/Annual Rec-
month following the end of each calendar quarter.
onciliation of Income Tax Withheld, through OBG.
Note: If the tax withheld by an employer during a pay period reaches
$100,000 or more, payment of the accumulated taxes (excluding Employer’s Liability for Withheld Tax
payment of school district income taxes) is due by the first banking Each withholding agent is liable for the tax required to be withheld.
day after the pay date on which the accumulated taxes equal or For purposes of assessment and collection, amounts required to be
exceed $100,000. If the employer is a partial-weekly filer, payment withheld and paid to the Ohio Department of Taxation are considered
must be made by EFT. to be a tax on the employer. The officer or the employee having
control or supervision of or charged with the responsibility of filing
Ohio Annual Return the report and making payment shall be held personally liable for
1. To Employees (W-2 or 1099-R). On or before Jan. 31 of the suc- any failure to file the report and/or pay the tax as required by law.
ceeding calendar year, an employer required to withhold shall
furnish to all employees on whom tax was or should have been Interest and Penalties
withheld, two copies of the report of compensation paid during the If an employer fails to pay the tax deducted and withheld from em-
calendar year and of the amount deducted and withheld as tax. ployees by the due date, interest shall accrue on the unpaid tax at
Employers may use federal W-2 or 1099-R. the rate provided for under Ohio Revised Code section 5703.47.
2. To the Ohio Department of Taxation (Ohio IT 941). An employer Interest on the tax due is charged in addition to any penalty that
who is required to remit quarterly or monthly shall file the Ohio IT may be incurred for late filing and/or late payment of a tax due.
941, Ohio Employer’s Annual Reconciliation of Income Tax With-
If an employer fails to pay the tax deducted and withheld from
held, no later than the last day of the month following the end of
employees’ compensation by the due date, a penalty of 50% may
the calendar year.
be assessed on the tax due, unless it is shown the failure was for
3. To the Ohio Department of Taxation (Ohio IT 942). An employer
reasonable cause and not willful neglect.
who is required to remit partial-weekly shall file the Ohio IT 942,
Ohio Employer’s EFT 4th Quarter/Annual Reconciliation of Income If a return, or the Ohio IT 501, IT 941, IT 942 or IT 3 is not filed,
Tax Withheld, no later than the last day of the month following the or is filed after the due date, the penalty is the greater of: $50 per
end of the calendar year. The Ohio IT 942 is filed on OBG. EFT month up to a maximum of $500 or 5% per month up to a maximum
filers do not file the Ohio IT 941. of 50% of the tax due.
4. To the Ohio Department of Taxation (Ohio IT 3). An employer
required to withhold shall file on or before the last day of January What Records To Keep
of the succeeding calendar year the Ohio IT 3, Transmittal of Every employer required to withhold Ohio income tax is required to
Wage and Tax Statements. Employers are no longer required to maintain accuraterecordsof all persons from whom tax is collected
send us paper copies of the federal W-2. If the information is not for a period of four years from the due date.
submitted electronically, the Ohio Department of Taxation may re-
quest W-2s periodically when conducting compliance programs. Records must include:
If you elect to send your state W-2 information to us on magnetic 1. Amounts and dates of all compensation paid and taxes withheld
media, you must comply using an approved format. Employers by pay period.
with 250 or more W-2 Copy A forms must file them electronically 2. Names, addresses, school district of residence, principal county
using the EFW2 format. Electronic format information is also of employment (nonresidents)and SSNs of all employees receiv-
available on the department’s Web site at tax.ohio.gov. ing compensation.
3. Periods of employment, including periods during which compen-
Corrections sation is paid whileabsentdue to sickness or injury.
1. To Employee and the Ohio Department of Taxation (W-2 or 4. Copies of the Ohio IT 501, IT 941, IT 942 and IT 3 filed with the
1099-R). An employer must furnish a corrected W-2 or 1099-R Ohio Department of Taxation.
if, after the original form has been given to an employee, an 5. W-2s and 1099-Rs.
error is discovered. Corrected statements should be clearly
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