Enlarge image | Attention: You may file Forms W-2 and W-3 electronically on the SSA’s Employer W-2 Filing Instructions and Information web page, which is also accessible at www.socialsecurity.gov/employer. You can create fill-in versions of Forms W-2 and W-3 for filing with SSA. You may also print out copies for filing with state or local governments, distribution to your employees, and for your records. Note: Copy A of this form is provided for informational purposes only. Copy A appears in red, similar to the official IRS form. The official printed version of this IRS form is scannable, but the online version of it, printed from this website, is not. Do not print and file Copy A downloaded from this website with the SSA; a penalty may be imposed for filing forms that can’t be scanned. See the penalties section in the current General Instructions for Forms W-2 and W-3, available at www.irs.gov/w2, for more information. Please note that Copy B and other copies of this form, which appear in black, may be downloaded, filled in, and printed and used to satisfy the requirement to provide the information to the recipient. To order official IRS information returns such as Forms W-2 and W-3, which include a scannable Copy A for filing, go to IRS’ Online Ordering for Information Returns and Employer Returns page, or visit www.irs.gov/orderforms and click on Employer and Information returns. We’ll mail you the scannable forms and any other products you order. See IRS Publications 1141,1167 , and1179 for more information about printing these tax forms. |
Enlarge image | a Employee’s social security number 22222 VOID For Official Use Only ▶ OMB No. 1545-0008 b Employer identification number (EIN) 1 Wages, tips, other compensation 2 Federal income tax withheld c Employer’s name, address, and ZIP code 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips d Control number 9 10 Dependent care benefits e Employee’s first name and initial Last name Suff. 11 Nonqualified plans 12a Cdoe See instructions for box 12 13 Statutory Retirement Third-party employee plan sick pay 12bCdoe 14 Other 12cCdoe 12dCdoe f Employee’s address and ZIP code 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Department of the Treasury—Internal Revenue Service Wage and Tax Statement Form W-2 2022 For Privacy Act and Paperwork Reduction Copy A—For Social Security Administration. Send this entire page with Act Notice, see the separate instructions. Form W-3 to the Social Security Administration; photocopies are not acceptable. Cat. No. 10134D Do Not Cut, Fold, or Staple Forms on This Page |
Enlarge image | a Employee’s social security number 22222 OMB No. 1545-0008 b Employer identification number (EIN) 1 Wages, tips, other compensation 2 Federal income tax withheld c Employer’s name, address, and ZIP code 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips d Control number 9 10 Dependent care benefits e Employee’s first name and initial Last name Suff. 11 Nonqualified plans 12a Cdoe 13 Statutory Retirement Third-party employee plan sick pay 12bCdoe 14 Other 12cCdoe 12dCdoe f Employee’s address and ZIP code 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Department of the Treasury—Internal Revenue Service Wage and Tax Statement Form W-2 2022 Copy 1—For State, City, or Local Tax Department |
Enlarge image | a Employee’s social security number Safe, accurate, Visit the IRS website at OMB No. 1545-0008 FAST! Use www.irs.gov/efile b Employer identification number (EIN) 1 Wages, tips, other compensation 2 Federal income tax withheld c Employer’s name, address, and ZIP code 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips d Control number 9 10 Dependent care benefits e Employee’s first name and initial Last name Suff. 11 Nonqualified plans 12a Cdoe See instructions for box 12 13 Statutory Retirement Third-party employee plan sick pay 12bCdoe 14 Other 12cCdoe 12dCdoe f Employee’s address and ZIP code 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Department of the Treasury—Internal Revenue Service Wage and Tax Statement Form W-2 2022 Copy B—To Be Filed With Employee’s FEDERAL Tax Return. This information is being furnished to the Internal Revenue Service. |
Enlarge image | Notice to Employee Corrections. If your name, SSN, or address is incorrect, correct Copies B, C, and 2 and ask your employer to correct your Do you have to file? Refer to the Form 1040 instructions to employment record. Be sure to ask the employer to file Form determine if you are required to file a tax return. Even if you W-2c, Corrected Wage and Tax Statement, with the SSA to don’t have to file a tax return, you may be eligible for a refund if correct any name, SSN, or money amount error reported to the box 2 shows an amount or if you are eligible for any credit. SSA on Form W-2. Be sure to get your copies of Form W-2c Earned income credit (EIC). You may be able to take the EIC from your employer for all corrections made so you may file for 2022 if your adjusted gross income (AGI) is less than a them with your tax return. If your name and SSN are correct but certain amount. The amount of the credit is based on income aren’t the same as shown on your social security card, you and family size. Workers without children could qualify for a should ask for a new card that displays your correct name at smaller credit. You and any qualifying children must have valid any SSA office or by calling 800-772-1213. You may also visit social security numbers (SSNs). You can’t take the EIC if your the SSA website at www.SSA.gov. investment income is more than the specified amount for 2022 Cost of employer-sponsored health coverage (if such cost is or if income is earned for services provided while you were an provided by the employer). The reporting in box 12, using inmate at a penal institution. For 2022 income limits and more code DD, of the cost of employer-sponsored health coverage is information, visit www.irs.gov/EITC. See also Pub. 596, Earned for your information only. The amount reported with code DD Income Credit. Any EIC that is more than your tax liability is is not taxable. refunded to you, but only if you file a tax return. Credit for excess taxes.If you had more than one employer in Employee’s social security number (SSN). For your 2022 and more than $9,114 in social security and/or Tier 1 protection, this form may show only the last four digits of your railroad retirement (RRTA) taxes were withheld, you may be able SSN. However, your employer has reported your complete SSN to claim a credit for the excess against your federal income tax. to the IRS and the Social Security Administration (SSA). See the Form 1040 instructions. If you had more than one Clergy and religious workers. If you aren’t subject to social railroad employer and more than $5,350.80 in Tier 2 RRTA tax security and Medicare taxes, see Pub. 517, Social Security and was withheld, you may be able to claim a refund on Form 843. Other Information for Members of the Clergy and Religious See the Instructions for Form 843. Workers. (See also Instructions for Employee on the back of Copy C.) |
Enlarge image | a Employee’s social security number This information is being furnished to the Internal Revenue Service. If you OMB No. 1545-0008 are required to file a tax return, a negligence penalty or other sanction may be imposed on you if this income is taxable and you fail to report it. b Employer identification number (EIN) 1 Wages, tips, other compensation 2 Federal income tax withheld c Employer’s name, address, and ZIP code 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips d Control number 9 10 Dependent care benefits e Employee’s first name and initial Last name Suff. 11 Nonqualified plans 12a Cdoe See instructions for box 12 13 Statutory Retirement Third-party employee plan sick pay 12bCdoe 14 Other 12cCdoe 12dCdoe f Employee’s address and ZIP code 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Department of the Treasury—Internal Revenue Service Wage and Tax Statement Form W-2 2022 Safe, accurate, Copy C—For EMPLOYEE’S RECORDS FAST! Use (See Notice to Employee on the back of Copy B.) |
Enlarge image | Instructions for Employee received a distribution in the same calendar year, and you are or will be age 62 by the end of the calendar year, your employer should file Form (See alsoNotice to Employee on the back of Copy B.) SSA-131, Employer Report of Special Wage Payments, with the Social Box 1. Enter this amount on the wages line of your tax return. Security Administration and give you a copy. Box 2. Enter this amount on the federal income tax withheld line of your Box 12. The following list explains the codes shown in box 12. You may tax return. need this information to complete your tax return. Elective deferrals Box 5. You may be required to report this amount on Form 8959, (codes D, E, F, and S) and designated Roth contributions (codes AA, Additional Medicare Tax. See the Form 1040 instructions to determine if BB, and EE) under all plans are generally limited to a total of $20,500 you are required to complete Form 8959. ($14,000 if you only have SIMPLE plans; $23,500 for section 403(b) plans if you qualify for the 15-year rule explained in Pub. 571). Deferrals Box 6. This amount includes the 1.45% Medicare Tax withheld on all under code G are limited to $20,500. Deferrals under code H are limited Medicare wages and tips shown in box 5, as well as the 0.9% Additional to $7,000. Medicare Tax on any of those Medicare wages and tips above However, if you were at least age 50 in 2022, your employer may have $200,000. allowed an additional deferral of up to $6,500 ($3,000 for section Box 8. This amount is not included in box 1, 3, 5, or 7. For information 401(k)(11) and 408(p) SIMPLE plans). This additional deferral amount is on how to report tips on your tax return, see the Form 1040 instructions. not subject to the overall limit on elective deferrals. For code G, the limit You must file Form 4137, Social Security and Medicare Tax on on elective deferrals may be higher for the last 3 years before you reach Unreported Tip Income, with your income tax return to report at least retirement age. Contact your plan administrator for more information. the allocated tip amount unless you can prove with adequate records Amounts in excess of the overall elective deferral limit must be included that you received a smaller amount. If you have records that show the in income. See the Form 1040 instructions. actual amount of tips you received, report that amount even if it is more Note: If a year follows code D through H, S, Y, AA, BB, or EE, you made or less than the allocated tips. Use Form 4137 to figure the social a make-up pension contribution for a prior year(s) when you were in security and Medicare tax owed on tips you didn’t report to your military service. To figure whether you made excess deferrals, consider employer. Enter this amount on the wages line of your tax return. By these amounts for the year shown, not the current year. If no year is filing Form 4137, your social security tips will be credited to your social shown, the contributions are for the current year. security record (used to figure your benefits). A—Uncollected social security or RRTA tax on tips. Include this tax on Box 10. This amount includes the total dependent care benefits that Form 1040 or 1040-SR. See the Form 1040 instructions. your employer paid to you or incurred on your behalf (including amounts B—Uncollected Medicare tax on tips. Include this tax on Form 1040 or from a section 125 (cafeteria) plan). Any amount over your employer’s 1040-SR. See the Form 1040 instructions. plan limit is also included in box 1. See Form 2441. Box 11. This amount is (a) reported in box 1 if it is a distribution made to C—Taxable cost of group-term life insurance over $50,000 (included in you from a nonqualified deferred compensation or nongovernmental boxes 1, 3 (up to the social security wage base), and 5) section 457(b) plan, or (b) included in box 3 and/or box 5 if it is a prior D—Elective deferrals to a section 401(k) cash or deferred arrangement. year deferral under a nonqualified or section 457(b) plan that became Also includes deferrals under a SIMPLE retirement account that is part taxable for social security and Medicare taxes this year because there is of a section 401(k) arrangement. no longer a substantial risk of forfeiture of your right to the deferred E—Elective deferrals under a section 403(b) salary reduction agreement amount. This box shouldn’t be used if you had a deferral and a (continued on back of Copy 2) distribution in the same calendar year. If you made a deferral and |
Enlarge image | a Employee’s social security number OMB No. 1545-0008 b Employer identification number (EIN) 1 Wages, tips, other compensation 2 Federal income tax withheld c Employer’s name, address, and ZIP code 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips d Control number 9 10 Dependent care benefits e Employee’s first name and initial Last name Suff. 11 Nonqualified plans 12aCdoe 13 Statutory Retirement Third-party employee plan sick pay 12bCdoe 14 Other 12cCdoe 12dCdoe f Employee’s address and ZIP code 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Department of the Treasury—Internal Revenue Service Wage and Tax Statement Form W-2 2022 Copy 2—To Be Filed With Employee’s State, City, or Local Income Tax Return |
Enlarge image | Instructions for Employee (continued from back of W—Employer contributions (including amounts the employee elected to Copy C) contribute using a section 125 (cafeteria) plan) to your health savings account. Report on Form 8889, Health Savings Accounts (HSAs). Box 12 (continued) Y—Deferrals under a section 409A nonqualified deferred compensation plan F—Elective deferrals under a section 408(k)(6) salary reduction SEP Z—Income under a nonqualified deferred compensation plan that fails to G—Elective deferrals and employer contributions (including nonelective satisfy section 409A. This amount is also included in box 1. It is subject deferrals) to a section 457(b) deferred compensation plan to an additional 20% tax plus interest. See the Form 1040 instructions. H—Elective deferrals to a section 501(c)(18)(D) tax-exempt organization AA—Designated Roth contributions under a section 401(k) plan plan. See the Form 1040 instructions for how to deduct. BB—Designated Roth contributions under a section 403(b) plan J—Nontaxable sick pay (information only, not included in box 1, 3, or 5)DD—Cost of employer-sponsored health coverage.The amount K—20% excise tax on excess golden parachute payments. See the reported with code DD is not taxable. Form 1040 instructions. EE—Designated Roth contributions under a governmental section L—Substantiated employee business expense reimbursements 457(b) plan. This amount does not apply to contributions under a tax- (nontaxable) exempt organization section 457(b) plan. M—Uncollected social security or RRTA tax on taxable cost of group- FF—Permitted benefits under a qualified small employer health term life insurance over $50,000 (former employees only). See the Form reimbursement arrangement 1040 instructions. GG—Income from qualified equity grants under section 83(i) N—Uncollected Medicare tax on taxable cost of group-term life HH—Aggregate deferrals under section 83(i) elections as of the close of insurance over $50,000 (former employees only). See the Form 1040 the calendar year instructions. Box 13.If the “Retirement plan” box is checked, special limits may apply P—Excludable moving expense reimbursements paid directly to a to the amount of traditional IRA contributions you may deduct. See Pub. member of the U.S. Armed Forces (not included in box 1, 3, or 5) 590-A, Contributions to Individual Retirement Arrangements (IRAs). Q—Nontaxable combat pay. See the Form 1040 instructions for details Box 14. Employers may use this box to report information such as state on reporting this amount. disability insurance taxes withheld, union dues, uniform payments, R—Employer contributions to your Archer MSA. Report on Form 8853, health insurance premiums deducted, nontaxable income, educational Archer MSAs and Long-Term Care Insurance Contracts. assistance payments, or a member of the clergy’s parsonage allowance S—Employee salary reduction contributions under a section 408(p) and utilities. Railroad employers use this box to report railroad SIMPLE plan (not included in box 1) retirement (RRTA) compensation, Tier 1 tax, Tier 2 tax, Medicare tax, and Additional Medicare Tax. Include tips reported by the employee to T—Adoption benefits (not included in box 1). Complete Form 8839, the employer in railroad retirement (RRTA) compensation. Qualified Adoption Expenses, to figure any taxable and nontaxable amounts. Note: Keep Copy C of Form W-2 for at least 3 years after the due date for filing your income tax return. However, to helpprotect your social V—Income from exercise of nonstatutory stock option(s) (included in security benefits, keep Copy C until you begin receiving social security boxes 1, 3 (up to the social security wage base), and 5). See Pub. 525, benefits, just in case there is a question about your work record and/or Taxable and Nontaxable Income, for reporting requirements. earnings in a particular year. |
Enlarge image | a Employee’s social security number VOID OMB No. 1545-0008 b Employer identification number (EIN) 1 Wages, tips, other compensation 2 Federal income tax withheld c Employer’s name, address, and ZIP code 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips d Control number 9 10 Dependent care benefits e Employee’s first name and initial Last name Suff. 11 Nonqualified plans 12a Cdoe See instructions for box 12 13 Statutory Retirement Third-party employee plan sick pay 12bCdoe 14 Other 12cCdoe 12dCdoe f Employee’s address and ZIP code 15 State Employer’s state ID number 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name Department of the Treasury—Internal Revenue Service Wage and Tax Statement Form W-2 2022 For Privacy Act and Paperwork Reduction Copy D—For Employer Act Notice, see separate instructions. |
Enlarge image | Employers, Please Note— equipment for persons who are deaf, hard of hearing, or have a speech disability, call 304-579-4827 (not toll free). Specific information needed to complete Form W-2 is available E-filing. See the 2022 General Instructions for Forms W-2 and in a separate booklet titled the 2022 General Instructions for W-3 for information on when you’re required to file Forms W-2 and W-3. You can order these instructions and electronically. Even if you aren’t required to file electronically, additional forms at www.irs.gov/OrderForms. doing so can save you time and effort. Employers may now use Caution: Do not send the SSA any Forms W-2 and W-3 that you the SSA’s W-2 Online service to create, save, print, and submit have printed from IRS.gov. The SSA is unable to process these up to 50 Form(s) W-2 at a time over the Internet. When you e-file forms. Instead, you can create and submit them online. See with the SSA, no separate Form W-3 filing is required. An E-filing, later. electronic Form W-3 will be created for you by the W-2 Online Due dates. By January 31, 2023, furnish Copies B, C, and 2 to service. For information, visit the SSA’s Employer W-2 Filing each person who was your employee during 2022. Mail or Instructions & Information website at www.SSA.gov/employer. electronically file Copy A of Form(s) W-2 and W-3 with the SSA Future developments. Information about any future by January 31, 2023. See the separate instructions. developments affecting Form W-2 and its instructions (such as Need help? If you have questions about reporting on Form W-2, legislation enacted after we release them) will be posted at call the information reporting customer service site toll free at www.irs.gov/FormW2. 866-455-7438 or 304-263-8700 (not toll free). For TTY/TDD |