Maryland New Hire Reporting Center
Fixed-Width file layout
                                    Max
#                 Field                   Start      End Status   Type                                  Description
                                    Length

1  Record Identifier                17    1          17  Required Char The text: "MD NEWHIRE RECORD"

2  Format Version                   4     18         21  Required Char The text: "2.00"

3  Employee First Name              16    22         37  Required Char Full legal first name

4  Employee Middle Name             16    38         53  Optional Char Full legal middle name

5  Employee Last Name               30    54         83  Required Char Full legal last name

6  Employee Social Security Number  9     84         92  Required Num  Full valid Social Security Number (SSN) only.

7  Employee Physical Address Line 1 40    93         132 Required Char Physical location of residence

8  Employee Physical Address Line 2 40    133        172 Optional Char

9  Employee Physical Address Line 3 40    173        212 Optional Char

10 Employee City                    25    213        237 Required Char

11 Employee State Abbreviation      2     238        239 Required Char Example:  "MD" for Maryland

12 Employee Zip Code                20    240        259 Required Num  Left-justify, fill remaining 15 digits with spaces

13 Employee Zip Code Extension      4     260        263 Optional Num

14 Employee County Code             2     264        265 Optional Char Example:  "US" for United States 

15 Employee Date of Birth           8     266        273 Optional Num  MMDDYYYY Format

16 Employee Date of Hire            8     274        281 Required Num  MMDDYYYY Format

17 Employee State of Hire           2     282        283 Optional Char The state where the employee reports to work. Example:  "MD" for Maryland

18 Medical Insurance Available      1     284        284 Optional Char The text "Y" or "N".  If the employee is an independent contractor, use"Y".

19 Filler                           1     285        285 Optional Char Fill with space

   Employer Federal Employer 
20                                  9     286        294 Required Num  Federal Employer Identification Number (FEIN). No dashes
   Identification Number
   Employer State Unemployment 
21                                  10    295        304 Required Num  State Unemployment Insurance Number (SUIN). No dashes.
   Insurance Number

22 Filler                           2     305        306 Optional Char Fill with spaces

23 Employer Name                    45    307        351 Required Char The business's legal name as it appears on federal tax forms

24 Employer IWO Address Line 1      40    352        391 Required Char Mailing address for receiving Income Withholding Orders (IWO)

25 Employer IWO Address Line 2      40    392        431 Optional Char

26 Employer IWO Address Line 3      40    432        471 Optional Char

27 Employer City                    25    472        496 Required Char

28 Employer State Abbreviation      2     497        498 Required Char Example:  "MD" for Maryland

29 Employer Postal Zip Code         20    499        518 Required Num  Left-justify, fill remaining 15 digits with spaces

30 Employer Zip Code extension      4     519        522 Optional Num

31 Employer Country Code            2     523        524 Optional Char Example:  "US" for United States 

32 Employer Contact Phone Number    10    525        534 Optional Num  No dashes

33 Employer Contact Phone Extension 6     535        540 Optional Num

34 Employer Contact Name            20    541        560 Optional Char

35 Filler                           211   561        771 Optional Char

36 Employee Gender                  1     772        772 Optional Char (M)ale or (F)emale

37 Filler                           5     773        777 Optional Char Fill with spaces

38 Employer Fax Number              10    778        787 Optional Num  No dashes

39 Employer Contact Email           50    788        837 Optional Char

40 Employee Salary                  10    838        847 Required Num  Right-justify. Include cents. Example: "23000.00"

                                                                       The frequency the employee receives the salaray indicated in the previous field. 
41 Employee Pay Frequency           1     848        848 Required Char
                                                                       (H)ourly,  (W)eekly, (B)i-weekly,  (S)emi-monthly, (M)onthly, (Y)early

42 Filler                           12    849        860 Optional Char

   Lines must end with CarriageReturn LineFeed (CRLF)

   Use ANSI encoding.