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MD Employer File Submission Layout - Create MS Excel file.
Max
Field Type Col Opt'l/Req'd Comments
Length
Federal Employer Identification Number (no hyphens).
Use the same FEIN for which listed employee(s)
Employer FEIN Numeric 9 A Required
quarterly wages will be reported under. If you have
questions, please contact our Registry.
State Unemployment Insurance Number, all numeric,
has leading zeros which are required. Special note:
Employer SUIN Numeric 10 B Required
Use "EXEMPT" if exempt, or "APPLIEDFOR" if
company has applied for a SUIN.
Employer Name Char 45 C Required At least two characters, left justify.
Employer Address Line 1 Char 40 D Required At least two characters, left justify
Employer Address Line 2 Char 40 E Optional Left justify if present. Spaces if unused
Employer City Char 25 F Required At least two characters, left justify
Valid state or territory abbreviation. Not required for
Employer State Char 2 G Required
foreign address.
If a non-foreign address then only U.S. 5 digit zip code,
Employer Postal Code Char 20 H Required
left justified. If foreign address then left justify
If present, must be 4-digits. Spaces if unknown or
Employer Zip+4 Char 4 I Optional
international address
Employer Country Code Char 2 J Optional For foreign addresses only
Employee First Name Char 16 K Required At least one character, no special characters.
If non-blank must be at least one character, no special
Employee Middle Name Char 16 L Optional
characters.
At least one character, no special characters except
Employee Last Name Char 30 M Required
hyphen.
Employee SSN# Numeric 9 N Required As reported by employee.
Employee Address Line 1 Char 40 O Required At least two characters, left justify
Employee Address Line 2 Char 40 P Optional Left justify. Spaces if unused.
At least two characters, no special characters except
Employee City Char 25 Q Required
hyphen.
Valid state or territory abbreviation. Not required for
Employee State Char 2 R Required
foreign address.
If a non-foreign address then only U.S. 5 digit zip code,
Employee Postal Code Char 20 S Required
left justified. If foreign address then left justify.
If present, must be 4-digits. Spaces if unknown or
Employee Zip+4 Numeric 4 T Optional
international address
Employee Date of Birth Numeric 8 U Optional If present, numeric. Format - MMDDYYYY
Employee Date of Hire Numeric 8 V Required If present, numeric. Format - MMDDYYYY
Valid state or territory abbreviation. Field is required for
Employee State of Hire Char 2 W Optional registered Multistate employers that report all new
hires directly to this state.
Employee Salary Numeric 10 X Required $$$$$$$.cc (Use decimal point if including cents)
Please indicate the frequency that the Employee
Employee Salary Salary (previous field) is paid to employee. H=Hourly;
Char 1 Y Required
Frequency B=Bi-Weekly; W=Weekly; S=Semi-Monthly;
M=Monthly; Y=Yearly
Employer contact ten-digit phone number including
Employer Phone Number Numeric 10 Z Optional
area code (no hyphens or parentheses).
Employer Contact Char 20 AA Optional Name of contact for employer.
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