! EffectiveEffectiveEffectiveEffectiveEffectiveEffectiveEffectiveEffectiveEffectiveEffectiveEffectiveEffectiveEffEffEffEffEffEffEffectiveEffectiveEffectiveEffectiveEffectiveEffectivetitititititi JJJJJJJJJJanJanJanJananJan.Jan.JananJanJanJanJanJanJan.JanJanJan11..... 111111,,,,1111111111111,1,1,1,,,,20232023202320220232023202320232023202320232023202320232023202320232023202320232023202320232023 ('!!!'!+ - !"# $% Contents Electronic Filing Requirements ........................................................ 2 Agencies .......................................................................................... 6 General Information ......................................................................... 2 Internal Revenue Service .......................................................... 6 Employment Tax Workshops ...................................................... 2 Utah State Tax Commission ....................................................... 6 Who Must Withhold Taxes .......................................................... 2 Social Security Administration ................................................... 6 Employer Withholding Exemption ......................................... 2 Utah Dept. of Workforce Services .............................................. 6 Employee Withholding Exclusions ............................................. 2 Labor Commission of Utah ........................................................ 6 Nonresident Employees Working Temporarily in Utah .......... 2 Utah Withholding Taxes Calendar .................................................... 7 Interstate Transportation Wages ........................................... 3 Utah Withholding Schedules............................................................ 8 Active Duty Service Member’s Nonresident Spouse Wages 3 Instructions ................................................................................ 8 Defi nitions .................................................................................. 3 Utah Schedules 1-4 – Weekly, Biweekly, Wages ................................................................................... 3 Semimonthly, Monthly ............................................................. 9 Utah Taxable Wages ............................................................. 3 Utah Schedules 5-8 – Quarterly, Semiannual, Household Employees .......................................................... 3 Annual, Daily ......................................................................... 10 How to Get a Withholding Account ............................................ 3 Examples of Utah Withholding Calculations ............................ 11 Federal Employer Identifi cation Number ............................... 3 Utah Withholding Tables ................................................................ 12 Bond Requirements for Utah ................................................ 3 Weekly and Biweekly Payroll Periods ...................................... 12 How Much to Withhold ............................................................... 3 Semimonthly and Monthly Payroll Periods ............................... 13 How to File Returns ................................................................... 3 Quarterly and Semiannual Payroll Periods .............................. 14 Filing with No Tax Liability (Zero Returns) ............................ 3 Annual and Daily/Miscellaneous Payroll Periods ..................... 15 Amended Returns ................................................................. 3 How to Make Payments ............................................................. 4 Payroll Service Providers ...................................................... 4 Liability .................................................................................. 4 Annual Reconciliation ................................................................ 4 Amended Reconciliations ..................................................... 4 Late and/or Incorrect Filings ................................................. 4 Balancing the Reconciliation ................................................. 4 Withholding Filing Record .......................................................... 5 Due Dates .................................................................................. 5 Annual Returns with Annual Payments ................................. 5 Quarterly Returns with Quarterly Payments ......................... 5 Quarterly Returns with Monthly Payments ........................... 5 Annual Reconciliations, W-2s and 1099s .............................. 5 Filing Status Changes ................................................................ 5 W-2 and 1099 Requirements ..................................................... 5 E-Verify for Employers Amending W-2s ......................................................................... 5 Employers can help prevent identity theft by verifying Penalties and Interest ................................................................ 5 the social security numbers of job applicants. E-Verify Late Filing and Late Payments ............................................. 5 is a free service of the U.S. Department of Homeland Annual Reconciliation ........................................................... 6 Security that verifi es employment eligibility through the Interest .................................................................................. 6 Internet. Employers can use E-Verify at dhs.gov/E-Verify. Changing or Closing an Account ............................................... 6 |
Electronic Filing Requirements Employment Tax Workshops • You must fi le Utah withholding tax returns, W-2s and The Tax Commission (together with the IRS, Workforce 1099s (with Utah tax withheld) electronically. Services, and the Labor Commission) holds Employment Tax Workshops sponsored by the Utah Small Business Develop- • Your annual reconciliation is combined with your fourth ment Centers (SBDC). These workshops teach employers quarter return (quarterly fi lers) or your annual return (an- how to withhold federal and state income taxes and explain nual fi lers). federal and state fi ling and paying requirements. See Agen- • File and amend returns electronically on our secure web- cies, below, for more information. site at tap.utah.gov. We will reject any withholding forms received on paper. Who Must Withhold Taxes • You may pay withholding tax online or by check. If pay- You must withhold Utah income tax (unless the employee has ing by check, print a payment coupon (TC-941PC) from fi led a withholding exemption certifi cate) if you: tax.utah.gov/forms. • pay wages to any employee for work done in Utah; • pay wages to Utah resident employees for work done Important Reminders outside Utah (you may reduce the Utah tax by any tax • It is a class B misdemeanor to have Utah employees withheld by the other state); or without a withholding license. See How to Get a With- • make payments reported on forms 1099 (or as required holding Account, below. under Utah Code §59-10-405). • If you fi le federal form 944, Employer’s Annual Federal Tax Return, you may fi le and pay your Utah withholding Employer Withholding Exemption tax annually. You may be exempt from Utah withholding requirements if you do business in Utah for 60 days or less in a calendar • If you do not meet the criteria in Utah Code §§59-10-402, year and have Tax Commission approval. If you do business 404 and 405, you are not required to have a Utah with- for more than 60 days, you must withhold taxes for the entire holding account or to withhold Utah tax. Also, if you are period unless you can show good cause. In that case, the not required to withhold Utah tax on a form 1099, you Tax Commission may extend the exemption for 30 days. See are not required to submit the 1099 form or to report Utah Code §59-10-402(2). the wages or compensation on your Utah withholding Submit exemption requests to: or reconciliation forms. Waivers • If you withheld tax from a nonresident professional Utah State Tax Commission athlete, you must complete the Worksheet for Nonresi- 210 N 1950 W dent Professional Athletes when you electronically fi le Salt Lake City, UT 84134-2000 your annual reconciliation. Download the worksheet at tax.utah.gov/forms. Note: This exemption is for the employer, not the employee. The employee must still fi le and pay Utah tax on all Utah wages. Report Utah wages on form W-2, box 16. General Information Employee Withholding Exclusions This publication includes: • requirements for fi ling and paying Utah withholding tax, Nonresident Employees Working • requirements for fi ling the Utah annual reconciliation, Temporarily in Utah The wages of certain non-residents working temporarily in • requirements for electronic fi ling, Utah are exempt from Utah withholding requirements. See • withholding tax schedules for calculating Utah withhold- Utah Code §§59-10-402 and 59-10-117.5. ing tax from employees’ wages, and Do not withhold Utah taxes for or report wages as Utah • Utah withholding tax tables for quick lookup. wages of a non-resident employee who: For questions about Utah withholding tax, see tax.utah.gov, 1. has no other sources of Utah income, or call us at 801-297-2200 (1-800-662-4335 outside the Salt 2. works in Utah for 20 days or less, and Lake area). 3. is a resident of a state that either: This publication does not cover Utah withholding re- quirements for mineral production or pass-through a) does not have an income tax, or entities. See tax.utah.gov/withholding and b) exempts the wages of nonresidents from taxation with tax.utah.gov/utah-taxes/mineral-production. an exclusion similar to this one. This publication does not cover federal withholding This exclusion does not apply to: requirements. Contact the Internal Revenue Service (IRS) 1. professional athletes; (see Agencies, below). 2. professional entertainers; 3. prominent persons who perform services on a per-event basis; 4. real property laborers; or page 2 |
5. any employee who, during the year prior to the current Household Employees tax year, was either a key employee or, in the case of a non- Household employees provide domestic services in pri- corporate employer, an employee/offi cer who is one of the vate homes, college clubs, fraternities, and sororities. Utah 50 highest-paid employees (see defi nitions in IRC §416(i)) income tax may be withheld from household employees’ wages if both the employer and the employee agree. Interstate Transportation Wages Wages of interstate transportation employees are taxable How to Get a Withholding Account only in the state of their residency (see Public Law 101-322). If you must withhold Utah taxes, you have several options to To qualify, the employee must: get a withholding tax account: 1. work for an interstate railroad, interstate motor carrier or 1. Online using Taxpayer Access Point at tap.utah.gov interstate private carrier; (“Apply for a Tax Account (TC-69)” link), 2. be a nonresident of Utah; 2. Online using the OneStop Online Business Registration 3. have regularly assigned duties in more than one state; at osbr.utah.gov (multiple Utah agencies), or 4. be subject to the jurisdiction of the U.S. Secretary of 3. Submitting form TC-69, Utah State Business and Tax Transportation; and Registration (Tax Commission only). Get forms online at tax.utah.gov/forms. 5. be an operator, mechanic or someone directly respon- sible for the safety of a motor vehicle. Federal Employer Identification Number “On-call” or “as-needed” duties are not considered “regularly Employers must get a federal employer identifi cation number assigned duties.” (EIN) from the IRS before registering in Utah. A qualifi ed employee must give the employer federal form You can request an EIN through the IRS’s Online W-4, Employee’s Withholding Certifi cate and write “Utah EIN Application at www.irs.gov. Contact the IRS at Only - Exempt, Interstate Transportation” under box 4c. 1-800-829-4933 for more information. The employee must notify the employer immediately if they If you change your EIN with the IRS, you must also change no longer qualify for the exclusion. your Utah withholding account number (fi le form TC-69 and Do not report the employee’s wages as Utah wages in box 16 include Schedule WTH). of form W-2 and do not withhold any Utah tax on the wages. If you changed the EIN and Utah withholding account num- See General Instructions on federal form W-4. bers during the year, you may need to fi le form TC-941D, Discrepancy Report. See Balancing the Reconciliation below. Active Duty Service MemberÊs Nonresident Spouse Wages Bond Requirements for Utah If a nonresident active duty military service member and a non- You may have to post a bond of $25,000 to $500,000 if military spouse have the same domicile and the service mem- you have a history of fi ling or paying late. See Utah Code ber moves to Utah under military orders, the spouse’s domicile §59-10-405.5(6). does not change when moving to live with the service member. All of the spouse’s income is exempt from Utah income tax. How Much to Withhold A qualifi ed spouse receiving employee wages should give Withhold amounts based on your employee’s federal W-4 his or her employer a federal form W-4, Employee’s With- form and the Utah withholding schedules or tables in this holding Certifi cate, with the following change: publication. See Utah Rules R865-9I-14 and 15. • Write “Utah Only - Exempt, Military Spouse” under box 4c. Do not withhold any Utah tax on wages paid to a qualifi ed How to File Returns spouse. Even though the Utah wages are tax-exempt, report You must fi le returns electronically and pay all amounts with- them on form W-2, box 16. held to the Tax Commission by the due dates. A qualifi ed spouse must notify their employer immediately if You must fi le a return for each fi ling period, even if you don’t they no longer qualify for the exclusion. withhold taxes during a period. We may assess a non-fi ling penalty if you make a payment without fi ling a return. See detailed fi ling instructions and fi le returns online at Definitions tap.utah.gov. Also see tax.utah.gov/withhold/ti-02.pdf. Wages Wages are payments or compensation for services per- Filing with No Tax Liability (Zero Returns) formed by an employee for an employer. This includes pay- If there is no withholding for the period, you must fi le a return ments in a form other than cash. Utah defi nes wages by the showing zeros. Failing to do so will result in an estimated tax Internal Revenue Code, Section 3401(a). assessment. If you have no withholding for the entire year, you must still Utah Taxable Wages fi le an annual reconciliation (as part of the fourth quarter Utah calculates withholding tax based on wages subject to return) by January 31 of the following year. Failure to do so federal withholding tax (as defi ned by the IRS). No subtrac- may result in penalties. tion is made for personal or other withholding allow- ances claimed on federal form W-4. Amended Returns An amended return replaces a previously fi led return. Enter the total corrected amounts, not the amount of the adjustment. page 3 |
File amended returns online at tap.utah.gov. Reopen the Late and/or Incorrect Filings return in your online account, click the amended box, make We will assess a penalty if you: any corrections, and resubmit the return. 1. fail to fi le a complete an accurate reconciliation by Janu- Pay any additional taxes you owe (see How to Make Pay- ary 31 (see Due Dates), ments, below). Include interest calculated from the original 2. do not correctly prepare your W-2s or 1099s (see W-2 due date to your payment date. Find interest rates in Pub 58, and 1099 Requirements), or Utah Interest and Penalties, at tax.utah.gov/forms. 3. are an employer and do not fi le electronically. How to Make Payments See Penalties and Interest, below. NOTE: Payments do not count as returns. Also see Online Filing and Paying of Withholding Tax, at Pay online at tap.utah.gov, or mail your payment with tax.utah.gov/developers/withholding. payment coupon TC-941PC. Print payment coupons at tax.utah.gov/forms. Balancing the Reconciliation If the total Utah taxes withheld as reported on forms W-2 and 1099 Pay online using: does not match the total Utah taxes reported on your quarterly or • Electronic Funds Transfer (EFT) ACH Credit — You ini- annual withholding return(s), your reconciliation is unbalanced and tiate this payment through your fi nancial institution (they must be fi xed. may charge a transaction fee). See Electronic Funds Transfer - EFT, at tax.utah.gov/billing. Single Account Number • ACH Debit Requests — You authorize the Tax Commis- If you fi le Utah withholding under a single account number, sion to initiate this payment (there is no transaction fee). balance your reconciliation following these steps: Go to tap.utah.gov for more information. 1. Review your records and fi nd the error. • Credit Card — Pay electronically with a credit card at 2. File an amended withholding tax return(s) to correct the tap.utah.gov. You will be charged a convenience fee for error. this service. 3. File your reconciliation showing the corrected amounts and ensure that everything balances. Withholding Payroll Service Providers reported for all periods must equal the Utah withholding Payroll service providers may handle all withholding record shown on all W-2 and 1099 forms. keeping, payments and reconciliations for an employer. However, the employer is responsible if returns and pay- 4. If you underpaid one or more periods, pay the additional ments are not submitted on time. tax due with the amended return, plus interest from the original due date for the period. See Pub 58, Utah Interest and Penalties. Pay online at tap.utah.gov, or if Liability you are mailing a check, include the TC-941PC payment Employers are liable for the tax required to be withheld coupon. — not their employees. If you fail to pay any of the with- held taxes, we may put a lien on your business assets and 5. If you overpaid one or more periods, send a letter to personal property. the Tax Commission with your account number, name, contact information, an explanation of the error, and if you would like the overpayment refunded or applied to Annual Reconciliation another tax period. You must fi le an annual reconciliation for each year (or partial year) you have a withholding tax account, even if you Multiple Account Numbers have no employees or withholding to report for the year. Both If you reported and paid Utah withholding tax under multiple quarterly and annual fi lers must fi le annual reconciliations. account numbers, balance your reconciliation following these steps: Tax years starting 2018 Your reconciliation is combined with your fourth quarter 1. On forms W-2 and 1099, use the Utah account number withholding tax return (quarterly fi lers) or your annual directly associated with the EIN also used on the with- withholding tax return (annual fi lers). holding documents. 2. File a reconciliation for each account, reporting what was Tax years before 2018 fi led and paid in the quarters for the account. If reconciling a tax year before 2018, you must fi le the reconciliation return in addition to and separately from 3. On the reconciliation for each account, report and your quarterly or annual withholding return(s). electronically fi le the state copy of the W-2s and 1099s issued for the account. See Online Filing and Paying of Withholding and Mineral Pro- duction Taxes at tax.utah.gov/developers/withholding for 4. Complete and submit a paper form TC-941D, Discrep- step-by-step annual reconciliation instructions. ancy Report, to show that the total amounts of Utah tax withheld on all your account balances with the W-2s and 1099s issued. Amended Reconciliations An amended reconciliation replaces a previously fi led recon- Fax the completed TC-941D to 801-297-6357, or mail to: ciliation. Amend online at tap.utah.gov. Reopen the recon- Utah State Tax Commission ciliation in your online account, click the amended box, make Technical Research Unit any corrections, and resubmit the reconciliation. Submit only 210 N 1950 W new or corrected W-2s and 1099s. Salt Lake City, UT 84134-7000 page 4 |
Withholding Filing Record Filing Status Changes Keep a record of taxes withheld and paid to the Tax Commis- The Tax Commission reviews each withholding account annually sion for at least four years from the due date of the income to determine if the reporting and payment periods should change tax return reporting wages. (based on the previous year’s fi lings). Quarterly payers may vol- untarily change to paying monthly by submitting a written request Due Dates by fax to 801-297-7579 or by mail to: Anything with a due date that falls on a Saturday, Sun- Exceptions Processing day or legal holiday is due the next business day. Utah State Tax Commission Utah does not follow the federal withholding payment periods. 210 N 1950 W Utah only requires that payments be made monthly, quarterly Salt Lake City, UT 84134-3310 or annually. The IRS semiweekly deposit and $100,000 next day deposit rules do not apply to Utah withholding taxes. W-2 and 1099 Requirements By January 31 you must give all employees a legible W-2 or Annual Returns with Annual Payments 1099 form showing taxes withheld during the previous year. If you report federal household employment taxes for house- In addition to federal requirements, wage and earning docu- hold employees on federal form 1040, Schedule H, or fi le fed- ments reporting Utah income or withholding must include the eral form 944, you can pay Utah withholding taxes for these following information: same employees annually. The Utah return and payment are due January 31 after the year wages were paid. • Your federal Employer Identifi cation Number (EIN). • The recipient’s federal Employer Identifi cation Number Quarterly Returns with Quarterly Payments (EIN or SSN). If you withhold less than $1,000 each month, fi le and pay • Your Utah withholding account number — the 14-digit your Utah withholding taxes quarterly. Quarterly returns and number ending in WTH. (If this number won’t fi t in the payments are due by the last day of the month after the space on your W-2 form, you may leave out the dashes quarter ends, as follows: in the account number.) • The amount of income from Utah sources. Quarterly Filing Period Due Date January - March April 30 • The amount of Utah taxes withheld, if any. April - June July 31 Failure to provide all required information on W-2s and July - September October 31 1099s may result in penalties. October - December January 31 For other Utah withholding requirements information, call 801-297-3811 or TDD 801-297-2020. Quarterly fi lers may voluntarily change to quarterly returns with monthly payments. See Filing Status Changes in this publication. Amending W-2s Quarterly Returns with Monthly Payments You must fi le electronically. If you withhold $1,000 or more each month, you must fi le If you reported incorrect information on an employee’s W-2, quarterly, but pay your Utah withholding taxes monthly. Pay- you must fi le a corrected W-2. File the correction as a W-2c. ments are due the last day of the following month: Only fi le W-2cs for the W-2s you are correcting. When entering the data on the W-2c, only enter information in the fi elds you Monthly Pmt. Period Due Date are changing. January February 28 (or 29) February March 31 March April 30 Penalties and Interest April May 31 Late Filing and Late Payments May June 30 We may assess late fi ling and late payment penalties on June July 31 non- and late-fi led returns and payments made after the due July August 31 date. See Pub 58, Utah Interest and Penalties. August September 30 September October 31 The withholding penalty structure is: October November 30 November December 31 Days Late Penalty Amount - Greater of December January 31 1-5 $20 or 2% of the outstanding tax 6-15 $20 or 5% of the outstanding tax Annual Reconciliations, W-2s and 1099s 16 or more $20 or 10% of the outstanding tax You must fi le electronically by January 31. File copies of all forms W-2 and 1099 issued to employees Penalties are assessed for failing to fi le a tax due return and and payees with your reconciliation. failing to pay tax due. A second penalty will be applied if the tax is still unpaid 90 days after the due date. Note: We will not issue income tax refunds to your em- ployees before March 1 unless you electronically fi le your Submitting incorrect forms or forms with missing information complete reconciliation by January 31 (see Utah Code may also result in penalties. See Pub 58, Utah Interest and §59-10-529.1). You must fi le an annual reconciliation if your Penalties. account is open for any part of the year. page 5 |
Annual Reconciliation Agencies We may assess penalties if you fail to fi le an annual reconcili- Contact the following agencies for more information about ation electronically, accurately and completely by January 31 state and federal withholding requirements. (see Utah Code §§59-1-401(8) and 59-1-401(13)). The penalties are: Internal Revenue Service • $50 for an annual reconciliation fi led more than 14 days Federal Income Tax Withholding and late; or Self-Employment Tax • $30 for each W-2 and 1099 between 15 and 30 days late 801-799-6963 (up to $75,000); 1-800-829-1040 (for individuals) • $60 for each W-2 and 1099 fi led between 31 days late 1-800-829-4933 (for businesses) and June 1 (up to $200,000); and www.irs.gov • $100 for each W-2 and 1099 fi led after June 1 (up to Forms and Publications $500,000). 1-800-829-3676 www.irs.gov/Forms-&-Pubs Interest The interest rate for all taxes and fees is two percentage points above the federal short-term rate for the prior fourth Utah State Tax Commission calendar quarter. See Pub 58, Utah Interest and Penalties. Utah Income Tax Withholding 801-297-2200 Changing or Closing an Account 1-800-662-4335 Use TC-69C, Notice of Change for a Tax Account, to: tax.utah.gov • Report changes to your business or mailing address Employment Tax Workshops • Change your business name Small Business Development Center • Notify the Tax Commission you have changed your busi- clients.utahsbdc.org/events.aspx ness ownership status 801-957-5441 • Close your account Get forms online at tax.utah.gov/forms. Social Security Administration You must close your Utah withholding account and open a 866-851-5275 new account if your EIN changes with the IRS (for example, 1-800-772-1213 you change from a sole proprietor to partnership). Use form socialsecurity.gov/employer TC-69 to open an account with your new EIN. You must close your account if you sell your business or stop Utah Dept. of Workforce Services doing business in Utah. If you do not close your account, we Unemployment Compensation will assess an estimated tax, including late penalties and inter- 801-526-9235 est. Withholding licenses are not transferable. 1-800-222-2857 jobs.utah.gov/ui/jobseeker/contactus.html Labor Commission of Utah Worker’s Compensation 801-530-6800 1-800-530-5090 laborcommission.utah.gov page 6 |
Utah Withholding Taxes Calendar The following is a list of important Utah withholding tax NOTE: Returns and full payment must be submitted by the dates. (See federal dates in IRS Publication 15.) due date (or next business day if the due date falls on Satur- day, Sunday or a legal holiday). Due Date All Employers Monthly Payers Quarterly Payers Annual Payers January 31 Give forms W-2 and 1099 Electronically fi le fourth Electronically fi le and Electronically fi le and pay to employees and payees. quarter return and pay De- pay fourth quarter with- annual withholding tax on- Electronically fi le annual cember withholding tax on- holding tax online at line at tap.utah.gov, or pay reconciliation (including line at tap.utah.gov , or pay tap.utah.gov, or pay by by check with TC-941PC W-2s and 1099s). by check with TC-941PC check with TC-941PC February 28 Pay January withholding tax online at tap.utah.gov , or by check with TC-941PC March 31 Pay February withholding tax online at tap.utah.gov, end of fi rst quarter or by check with TC-941PC April 30 Electronically fi le fi rst Electronically fi le and pay quarter return and pay fi rst quarter withholding March withholding tax tax online at tap.utah. online at tap.utah.gov , gov, or pay by check with or pay by check with TC-941PC TC-941PC May 31 Pay April withholding tax online at tap.utah.gov, or by check with TC-941PC June 30 Pay May withholding tax online at tap.utah.gov, or end of second quarter by check with TC-941PC July 31 Electronically fi le second Electronically fi le and pay quarter return and pay second quarter withhold- June withholding tax online ing tax online at tap.utah. at tap.utah.gov , or pay by gov, or pay by check with check with TC-941PC TC-941PC August 31 Pay July withholding tax online at tap.utah.gov, or by check with TC-941PC September 30 Pay August withholding tax online at tap.utah.gov, or end of third quarter by check with TC-941PC October 31 Electronically fi le third Electronically fi le and pay quarter return and pay third quarter withholding September withholding tax tax online at tap.utah. online at tap.utah.gov , or gov, or pay by check with pay by check with TC-941PC TC-941PC November 30 Pay October withholding tax online at tap.utah.gov, or by check with TC-941PC December 31 Pay November withholding tax online at tap.utah.gov, end of fourth quarter or by check with TC-941PC page 7 |
Number of pay Utah Withholding Schedules If pay period is periods annually Use schedule Instructions Weekly 52 Schedule 1 Follow the instructions below to compute the employee’s Biweekly 26 Schedule 2 Utah income tax withholding. Semimonthly 24 Schedule 3 1. Find the appropriate Utah Schedule based on the payroll Monthly 12 Schedule 4 period (see following chart) and the employee’s fi ling Quarterly 4 Schedule 5 status shown on federal W-4 form. Semiannual 2 Schedule 6 a) Enter on line 1 the Utah taxable wages. Annual 1 Schedule 7 b) Follow the instructions for each line to complete the Daily Daily Schedule 8 withholding tax calculation. 2. Line 7 of the calculation is the Utah withholding tax for the pay period. If you have questions about the withholding schedules, contact: See examples, below. Taxpayer Services Utah State Tax Commission 210 North 1950 West Salt Lake City, UT 84134 801-297-7705 1-800-662-4335 ext. 7705 page 8 |
8WDK 6FKHGXOH :((./< Payroll Period (52 pay periods per year) Single Married 1. Utah taxable wages 1. Utah taxable wages 2. Multiply line 1 by .0485 (4.85%) 2. Multiply line 1 by .0485 (4.85%) 3. Base allowance 8 3. Base allowance 15 4. Line 1 minus $150 (not less than 0) 4. Line 1 minus $299 (not less than 0) 5. Multiply line 4 by .013 (1.3%) 5. Multiply line 4 by .013 (1.3%) 6. Line 3 minus line 5 (not less than 0) 6. Line 3 minus line 5 (not less than 0) 7. Withholding tax 7. Withholding tax line 2 minus line 6 (not less than 0) line 2 minus line 6 (not less than 0) 8WDK 6FKHGXOH %,:((./< Payroll Period (26 pay periods per year) Single Married 1. Utah taxable wages 1. Utah taxable wages 2. Multiply line 1 by .0485 (4.85%) 2. Multiply line 1 by .0485 (4.85%) 3. Base allowance 15 3. Base allowance 30 4. Line 1 minus $299 (not less than 0) 4. Line 1 minus $598 (not less than 0) 5. Multiply line 4 by .013 (1.3%) 5. Multiply line 4 by .013 (1.3%) 6. Line 3 minus line 5 (not less than 0) 6. Line 3 minus line 5 (not less than 0) 7. Withholding tax 7. Withholding tax line 2 minus line 6 (not less than 0) line 2 minus line 6 (not less than 0) 8WDK 6FKHGXOH 6(0,0217+/< Payroll Period (24 pay periods per year) Single Married 1. Utah taxable wages 1. Utah taxable wages 2. Multiply line 1 by .0485 (4.85%) 2. Multiply line 1 by .0485 (4.85%) 3. Base allowance 16 3. Base allowance 33 4. Line 1 minus $324 (not less than 0) 4. Line 1 minus $648 (not less than 0) 5. Multiply line 4 by .013 (1.3%) 5. Multiply line 4 by .013 (1.3%) 6. Line 3 minus line 5 (not less than 0) 6. Line 3 minus line 5 (not less than 0) 7. Withholding tax 7. Withholding tax line 2 minus line 6 (not less than 0) line 2 minus line 6 (not less than 0) 8WDK 6FKHGXOH 0217+/< Payroll Period (12 pay periods per year) Single Married 1. Utah taxable wages 1. Utah taxable wages 2. Multiply line 1 by .0485 (4.85%) 2. Multiply line 1 by .0485 (4.85%) 3. Base allowance 33 3. Base allowance 65 4. Line 1 minus $648 (not less than 0) 4. Line 1 minus $1,296 (not less than 0) 5. Multiply line 4 by .013 (1.3%) 5. Multiply line 4 by .013 (1.3%) 6. Line 3 minus line 5 (not less than 0) 6. Line 3 minus line 5 (not less than 0) 7. Withholding tax 7. Withholding tax line 2 minus line 6 (not less than 0) line 2 minus line 6 (not less than 0) page 9 |
8WDK 6FKHGXOH 48$57(5/< Payroll Period (4 pay periods per year) Single Married 1. Utah taxable wages 1. Utah taxable wages 2. Multiply line 1 by .0485 (4.85%) 2. Multiply line 1 by .0485 (4.85%) 3. Base allowance 98 3. Base allowance 195 4. Line 1 minus $1,944 (not less than 0) 4. Line 1 minus $3,887 (not less than 0) 5. Multiply line 4 by .013 (1.3%) 5. Multiply line 4 by .013 (1.3%) 6. Line 3 minus line 5 (not less than 0) 6. Line 3 minus line 5 (not less than 0) 7. Withholding tax 7. Withholding tax line 2 minus line 6 (not less than 0) line 2 minus line 6 (not less than 0) 8WDK 6FKHGXOH 6(0,$118$/ Payroll Period (2 pay periods per year) Single Married 1. Utah taxable wages 1. Utah taxable wages 2. Multiply line 1 by .0485 (4.85%) 2. Multiply line 1 by .0485 (4.85%) 3. Base allowance 195 3. Base allowance 390 4. Line 1 minus $3,887 (not less than 0) 4. Line 1 minus $7,774 (not less than 0) 5. Multiply line 4 by .013 (1.3%) 5. Multiply line 4 by .013 (1.3%) 6. Line 3 minus line 5 (not less than 0) 6. Line 3 minus line 5 (not less than 0) 7. Withholding tax 7. Withholding tax line 2 minus line 6 (not less than 0) line 2 minus line 6 (not less than 0) 8WDK 6FKHGXOH $118$/ Payroll Period (1 pay period per year) Single Married 1. Utah taxable wages 1. Utah taxable wages 2. Multiply line 1 by .0485 (4.85%) 2. Multiply line 1 by .0485 (4.85%) 3. Base allowance 390 3. Base allowance 780 4. Line 1 minus $7,774 (not less than 0) 4. Line 1 minus $15,548 (not less than 0) 5. Multiply line 4 by .013 (1.3%) 5. Multiply line 4 by .013 (1.3%) 6. Line 3 minus line 5 (not less than 0) 6. Line 3 minus line 5 (not less than 0) 7. Withholding tax 7. Withholding tax line 2 minus line 6 (not less than 0) line 2 minus line 6 (not less than 0) 8WDK 6FKHGXOH '$,/< or 0,6&(//$1(286 Payroll Period Single Married 1. Utah taxable wages 1. Utah taxable wages 2. Multiply line 1 by .0485 (4.85%) 2. Multiply line 1 by .0485 (4.85%) 3. Base allowance 2 3. Base allowance 3 4. Line 1 minus $30 (not less than 0) 4. Line 1 minus $60 (not less than 0) 5. Multiply line 4 by .013 (1.3%) 5. Multiply line 4 by .013 (1.3%) 6. Line 3 minus line 5 (not less than 0) 6. Line 3 minus line 5 (not less than 0) 7. Withholding tax 7. Withholding tax line 2 minus line 6 (not less than 0) line 2 minus line 6 (not less than 0) page 10 |
Examples of Utah Withholding Calculations The following examples show different combinations of pay period, taxable wages and fi ling status. Example 1 - Use Schedule 1, Weekly/Single Example 4 - Use Schedule 4, Monthly/Married Payroll Period Weekly Payroll Period Monthly Filing Status Single Filing Status Married Utah Taxable Wages $400 Utah Taxable Wages $2,500 1. Utah taxable wages 400 1. Utah taxable wages 2,500 2. Multiply line 1 by .0485 (4.85%) 19 2. Multiply line 1 by .0485 (4.85%) 121 3. Base allowance 8 3. Base allowance 65 4. Line 1 less $150 (not less than 0) 250 4. Line 1 less $1,296 (not less than 0) 1,204 5. Multiply line 4 by .013 (1.3%) 3 5. Multiply line 4 by .013 (1.3%) 16 6. Line 3 less line 5 (not less than 0) 5 6. Line 3 less line 5 (not less than 0) 49 7. Withholding tax - line 2 less line 6 14 7. Withholding tax - line 2 less line 6 72 Example 2 - Use Schedule 2, Biweekly/Single Example 5 - Use Schedule 5, Quarterly/Single Payroll Period Biweekly Payroll Period Quarterly Filing Status Single Filing Status Single Utah Taxable Wages $1,000 Utah Taxable Wages $8,000 1. Utah taxable wages 1,000 1. Utah taxable wages 8,000 2. Multiply line 1 by .0485 (4.85%) 49 2. Multiply line 1 by .0485 (4.85%) 388 3. Base allowance 15 3. Base allowance 98 4. Line 1 less $299 (not less than 0) 701 4. Line 1 less $1,944 (not less than 0) 6,056 5. Multiply line 4 by .013 (1.3%) 9 5. Multiply line 4 by .013 (1.3%) 79 6. Line 3 less line 5 (not less than 0) 6 6. Line 3 less line 5 (not less than 0) 19 7. Withholding tax - line 2 less line 6 43 7. Withholding tax - line 2 less line 6 369 Example 3 - Use Schedule 3, Semimonthly/Married Example 6 - Use Schedule 8, Daily/Married Payroll Period Semimonthly Payroll Period Daily Filing Status Married Filing Status Married Utah Taxable Wages $855 Utah Taxable Wages $150 1. Utah taxable wages 855 1. Utah taxable wages 150 2. Multiply line 1 by .0485 (4.85%) 41 2. Multiply line 1 by .0485 (4.85%) 7 3. Base allowance 33 3. Base allowance 3 4. Line 1 less $648 (not less than 0) 207 4. Line 1 less $60 (not less than 0) 90 5. Multiply line 4 by .013 (1.3%) 3 5. Multiply line 4 by .013 (1.3%) 1 6. Line 3 less line 5 (not less than 0) 30 6. Line 3 less line 5 (not less than 0) 2 7. Withholding tax - line 2 less line 6 11 7. Withholding tax - line 2 less line 6 5 page 11 |
Utah Withholding Tables Note: Use the Single column for taxpayers who fi le as head-of-household on their federal return. Weekly and Biweekly Payroll Periods UTAH TABLE 1 WEEKLY Payroll Period (52 pay periods per year) UTAH TABLE 2 BIWEEKLY Payroll Period (26 pay periods per year) If UT taxable wages are - Find wages in "If UT taxable wages are" columns. If UT taxable wages are - Find wages in "If UT taxable wages are" columns. This is amount to withhold. This is amount to withhold. at but Weekly at but Biweekly least less than Single Married least less than Single Married $0 $96 $0 $0 $0 $192 $0 $0 96 129 0 0 192 258 0 0 129 162 0 0 258 323 0 0 162 194 1 0 323 388 3 0 194 227 4 0 388 454 7 0 227 260 6 0 454 519 11 0 260 292 8 0 519 585 15 0 292 325 10 0 585 650 19 0 325 358 12 2 650 715 23 4 358 390 14 4 715 781 27 8 390 423 16 6 781 846 31 12 423 456 18 8 846 912 35 16 456 488 20 10 912 977 39 20 488 521 22 12 977 1,042 43 24 521 554 24 14 1,042 1,108 47 28 554 587 26 16 1,108 1,173 51 32 587 619 28 18 1,173 1,238 55 36 619 652 30 20 1,238 1,304 59 40 652 685 32 22 1,304 1,369 63 44 685 717 34 24 1,369 1,435 67 48 717 750 36 26 1,435 1,500 71 52 750 783 37 28 1,500 1,565 74 56 783 815 39 30 1,565 1,631 78 61 815 848 40 32 1,631 1,696 81 65 848 881 42 34 1,696 1,762 84 69 881 913 44 36 1,762 1,827 87 73 913 946 45 38 1,827 1,892 90 77 946 979 47 40 1,892 1,958 93 81 979 1,012 48 42 1,958 2,023 97 85 1,012 1,044 50 44 2,023 2,088 100 89 1,044 1,077 51 46 2,088 2,154 103 93 1,077 1,110 53 48 2,154 2,219 106 97 1,110 1,142 55 50 2,219 2,285 109 101 1,142 1,175 56 52 2,285 2,350 112 105 1,175 1,208 58 54 2,350 2,415 116 109 1,208 1,240 59 56 2,415 2,481 119 113 1,240 1,273 61 58 2,481 2,546 122 117 1,273 1,306 63 60 2,546 2,612 125 121 1,306 1,338 64 62 2,612 2,677 128 125 1,338 1,371 66 64 2,677 2,742 131 129 1,371 1,404 67 66 2,742 2,808 135 133 1,404 1,437 69 68 2,808 2,873 138 137 1,437 1,469 70 70 2,873 2,938 141 141 1,469 1,502 72 72 2,938 3,004 144 144 1,502 1,535 74 74 3,004 3,069 147 147 1,535 1,567 75 75 3,069 3,135 150 150 1,567 1,600 77 77 3,135 3,200 154 154 1,600 1,633 78 78 3,200 3,265 157 157 1,633 1,665 80 80 3,265 3,331 160 160 1,665 1,698 82 82 3,331 3,396 163 163 1,698 1,731 83 83 3,396 3,462 166 166 1,731 1,763 85 85 3,462 3,527 169 169 1,763 1,796 86 86 3,527 3,592 173 173 1,796 1,829 88 88 3,592 3,658 176 176 1,829 1,862 89 89 3,658 3,723 179 179 1,862 1,894 91 91 3,723 3,788 182 182 1,894 1,927 93 93 3,788 3,854 185 185 page 12 |
Semimonthly and Monthly Payroll Periods UTAH TABLE 3 SEMIMONTHLY Payroll Period (24 pay periods per year) UTAH TABLE 4 MONTHLY Payroll Period (12 pay periods per year) If UT taxable wages are - Find wages in "If UT taxable wages are" columns. If UT taxable wages are - Find wages in "If UT taxable wages are" columns. This is amount to withhold. This is amount to withhold. at but Semimonthly at but Monthly least less than Single Married least less than Single Married $0 $208 $0 $0 $0 $417 $0 $0 208 279 0 0 417 558 0 0 279 350 0 0 558 700 0 0 350 421 3 0 700 842 6 0 421 492 8 0 842 983 15 0 492 563 12 0 983 1,125 24 0 563 633 16 0 1,125 1,267 33 0 633 704 21 0 1,267 1,408 41 0 704 775 25 5 1,408 1,550 50 9 775 846 29 9 1,550 1,692 59 18 846 917 34 13 1,692 1,833 67 27 917 988 38 18 1,833 1,975 76 35 988 1,058 42 22 1,975 2,117 85 44 1,058 1,129 47 26 2,117 2,258 94 53 1,129 1,200 51 31 2,258 2,400 102 61 1,200 1,271 56 35 2,400 2,542 111 70 1,271 1,342 60 39 2,542 2,683 120 79 1,342 1,413 64 44 2,683 2,825 128 88 1,413 1,483 69 48 2,825 2,967 137 96 1,483 1,554 73 52 2,967 3,108 146 105 1,554 1,625 77 57 3,108 3,250 154 114 1,625 1,696 81 61 3,250 3,392 161 122 1,696 1,767 84 66 3,392 3,533 168 131 1,767 1,838 87 70 3,533 3,675 175 140 1,838 1,908 91 74 3,675 3,817 182 149 1,908 1,979 94 79 3,817 3,958 189 157 1,979 2,050 98 83 3,958 4,100 195 166 2,050 2,121 101 87 4,100 4,242 202 175 2,121 2,192 105 92 4,242 4,383 209 183 2,192 2,263 108 96 4,383 4,525 216 192 2,263 2,333 111 100 4,525 4,667 223 201 2,333 2,404 115 105 4,667 4,808 230 210 2,404 2,475 118 109 4,808 4,950 237 218 2,475 2,546 122 113 4,950 5,092 244 227 2,546 2,617 125 118 5,092 5,233 250 236 2,617 2,688 129 122 5,233 5,375 257 244 2,688 2,758 132 127 5,375 5,517 264 253 2,758 2,829 135 131 5,517 5,658 271 262 2,829 2,900 139 135 5,658 5,800 278 271 2,900 2,971 142 140 5,800 5,942 285 279 2,971 3,042 146 144 5,942 6,083 292 288 3,042 3,113 149 148 6,083 6,225 298 297 3,113 3,183 153 153 6,225 6,367 305 305 3,183 3,254 156 156 6,367 6,508 312 312 3,254 3,325 160 160 6,508 6,650 319 319 3,325 3,396 163 163 6,650 6,792 326 326 3,396 3,467 166 166 6,792 6,933 333 333 3,467 3,538 170 170 6,933 7,075 340 340 3,538 3,608 173 173 7,075 7,217 347 347 3,608 3,679 177 177 7,217 7,358 353 353 3,679 3,750 180 180 7,358 7,500 360 360 3,750 3,821 184 184 7,500 7,642 367 367 3,821 3,892 187 187 7,642 7,783 374 374 3,892 3,963 190 190 7,783 7,925 381 381 3,963 4,033 194 194 7,925 8,067 388 388 4,033 4,104 197 197 8,067 8,208 395 395 4,104 4,175 201 201 8,208 8,350 402 402 page 13 |
Quarterly and Semiannual Payroll Periods UTAH TABLE 5 QUARTERLY Payroll Period (4 pay periods per year) UTAH TABLE 6 SEMIANNUAL Payroll Period (2 pay periods per year) If UT taxable wages are - Find wages in "If UT taxable wages are" columns. If UT taxable wages are - Find wages in "If UT taxable wages are" columns. This is amount to withhold. This is amount to withhold. at but Quarterly at but Semiannual least less than Single Married least less than Single Married $0 $1,250 $0 $0 $0 $2,500 $0 $0 1,250 1,675 0 0 2,500 3,350 0 0 1,675 2,100 0 0 3,350 4,200 0 0 2,100 2,525 19 0 4,200 5,050 39 0 2,525 2,950 46 0 5,050 5,900 91 0 2,950 3,375 72 0 5,900 6,750 143 0 3,375 3,800 98 0 6,750 7,600 196 0 3,800 4,225 124 1 7,600 8,450 248 2 4,225 4,650 150 27 8,450 9,300 300 55 4,650 5,075 176 54 9,300 10,150 353 107 5,075 5,500 202 80 10,150 11,000 405 159 5,500 5,925 229 106 11,000 11,850 457 212 5,925 6,350 255 132 11,850 12,700 509 264 6,350 6,775 281 158 12,700 13,550 562 316 6,775 7,200 307 184 13,550 14,400 614 368 7,200 7,625 333 210 14,400 15,250 666 421 7,625 8,050 359 236 15,250 16,100 718 473 8,050 8,475 385 263 16,100 16,950 771 525 8,475 8,900 412 289 16,950 17,800 823 578 8,900 9,325 438 315 17,800 18,650 875 630 9,325 9,750 463 341 18,650 19,500 925 682 9,750 10,175 483 367 19,500 20,350 966 734 10,175 10,600 504 393 20,350 21,200 1,008 787 10,600 11,025 524 419 21,200 22,050 1,049 839 11,025 11,450 545 446 22,050 22,900 1,090 891 11,450 11,875 566 472 22,900 23,750 1,131 943 11,875 12,300 586 498 23,750 24,600 1,172 996 12,300 12,725 607 524 24,600 25,450 1,214 1,048 12,725 13,150 627 550 25,450 26,300 1,255 1,100 13,150 13,575 648 576 26,300 27,150 1,296 1,153 13,575 14,000 669 602 27,150 28,000 1,337 1,205 14,000 14,425 689 629 28,000 28,850 1,379 1,257 14,425 14,850 710 655 28,850 29,700 1,420 1,309 14,850 15,275 731 681 29,700 30,550 1,461 1,362 15,275 15,700 751 707 30,550 31,400 1,502 1,414 15,700 16,125 772 733 31,400 32,250 1,544 1,466 16,125 16,550 792 759 32,250 33,100 1,585 1,518 16,550 16,975 813 785 33,100 33,950 1,626 1,571 16,975 17,400 834 812 33,950 34,800 1,667 1,623 17,400 17,825 854 838 34,800 35,650 1,708 1,675 17,825 18,250 875 864 35,650 36,500 1,750 1,728 18,250 18,675 895 890 36,500 37,350 1,791 1,780 18,675 19,100 916 916 37,350 38,200 1,832 1,832 19,100 19,525 937 937 38,200 39,050 1,873 1,873 19,525 19,950 957 957 39,050 39,900 1,915 1,915 19,950 20,375 978 978 39,900 40,750 1,956 1,956 20,375 20,800 998 998 40,750 41,600 1,997 1,997 20,800 21,225 1,019 1,019 41,600 42,450 2,038 2,038 21,225 21,650 1,040 1,040 42,450 43,300 2,079 2,079 21,650 22,075 1,060 1,060 43,300 44,150 2,121 2,121 22,075 22,500 1,081 1,081 44,150 45,000 2,162 2,162 22,500 22,925 1,102 1,102 45,000 45,850 2,203 2,203 22,925 23,350 1,122 1,122 45,850 46,700 2,244 2,244 23,350 23,775 1,143 1,143 46,700 47,550 2,286 2,286 23,775 24,200 1,163 1,163 47,550 48,400 2,327 2,327 24,200 24,625 1,184 1,184 48,400 49,250 2,368 2,368 24,625 25,050 1,205 1,205 49,250 50,100 2,409 2,409 page 14 |
Annual and Daily/Miscellaneous Payroll Periods UTAH TABLE 7 ANNUAL Payroll Period (1 pay period per year) UTAH TABLE 8 DAILY or MISCELLANEOUSPayroll Period (260 pay periods per year) If UT taxable wages are - Find wages in "If UT taxable wages are" columns. If UT taxable wages are - Find wages in "If UT taxable wages are" columns. This is amount to withhold. This is amount to withhold. at but Annual at but Daily or Miscellaneous least less than Single Married least less than Single Married $0 $5,000 $0 $0 $0 $19 $0 $0 5,000 6,700 0 0 19 26 0 0 6,700 8,400 0 0 26 32 0 0 8,400 10,100 78 0 32 39 0 0 10,100 11,800 182 0 39 45 1 0 11,800 13,500 287 0 45 52 1 0 13,500 15,200 391 0 52 58 2 0 15,200 16,900 496 5 58 65 2 0 16,900 18,600 601 110 65 72 2 0 18,600 20,300 705 214 72 78 3 1 20,300 22,000 810 319 78 85 3 1 22,000 23,700 914 423 85 91 4 2 23,700 25,400 1,019 528 91 98 4 2 25,400 27,100 1,123 632 98 104 4 2 27,100 28,800 1,228 737 104 111 5 3 28,800 30,500 1,332 841 111 117 5 3 30,500 32,200 1,437 946 117 124 6 4 32,200 33,900 1,542 1,050 124 130 6 4 33,900 35,600 1,646 1,155 130 137 6 4 35,600 37,300 1,751 1,260 137 143 7 5 37,300 39,000 1,850 1,364 143 150 7 5 39,000 40,700 1,933 1,469 150 157 7 6 40,700 42,400 2,015 1,573 157 163 8 6 42,400 44,100 2,098 1,678 163 170 8 6 44,100 45,800 2,180 1,782 170 176 8 7 45,800 47,500 2,263 1,887 176 183 9 7 47,500 49,200 2,345 1,991 183 189 9 8 49,200 50,900 2,427 2,096 189 196 9 8 50,900 52,600 2,510 2,201 196 202 10 8 52,600 54,300 2,592 2,305 202 209 10 9 54,300 56,000 2,675 2,410 209 215 10 9 56,000 57,700 2,757 2,514 215 222 11 10 57,700 59,400 2,840 2,619 222 228 11 10 59,400 61,100 2,922 2,723 228 235 11 10 61,100 62,800 3,005 2,828 235 242 12 11 62,800 64,500 3,087 2,932 242 248 12 11 64,500 66,200 3,169 3,037 248 255 12 12 66,200 67,900 3,252 3,141 255 261 13 12 67,900 69,600 3,334 3,246 261 268 13 12 69,600 71,300 3,417 3,351 268 274 13 13 71,300 73,000 3,499 3,455 274 281 13 13 73,000 74,700 3,582 3,560 281 287 14 14 74,700 76,400 3,664 3,664 287 294 14 14 76,400 78,100 3,747 3,747 294 300 14 14 78,100 79,800 3,829 3,829 300 307 15 15 79,800 81,500 3,912 3,912 307 313 15 15 81,500 83,200 3,994 3,994 313 320 15 15 83,200 84,900 4,076 4,076 320 327 16 16 84,900 86,600 4,159 4,159 327 333 16 16 86,600 88,300 4,241 4,241 333 340 16 16 88,300 90,000 4,324 4,324 340 346 17 17 90,000 91,700 4,406 4,406 346 353 17 17 91,700 93,400 4,489 4,489 353 359 17 17 93,400 95,100 4,571 4,571 359 366 18 18 95,100 96,800 4,654 4,654 366 372 18 18 96,800 98,500 4,736 4,736 372 379 18 18 98,500 100,200 4,818 4,818 379 385 19 19 page 15 |