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Online Filing and Paying of Withholding and
Mineral Production Taxes:
W-2, W-2c, 1099, TC-675R, TC-941E, TC-941M, TC-941 and TC-941R

General Information Business owner who wants to manage a
This publication explains how to ﬁ le and pay Utah withhold- business’s withholding account
ing and mineral production withholding taxes electronically. To ﬁ le new and view past returns, forms, correspon-
dence, payment activity, etc., for your own withholding
Please note: tax account, you need your withholding tax account
• Employers will now use form TC-941E for their quarterly number (ending in WTH) and either your Withholding Tax
returns and mineral producers will use form TC-941M. PIN or the tax amount from the last return posted to your
Forms TC-941 and TC-941R are only for 2017 periods and account. Choose one of the following options:
earlier. The annual reconciliation is now combined with the 1. My business account(s) - if you are registered with
fourth quarter return. Utah under a Federal EIN; or
• You must have a Taxpayer Access Point (TAP) account to 2. My sole proprietor business account(s) - if you are
ﬁ le electronically. Register online at tap.utah.gov. registered with Utah under your Social Security
• You must have the File W-2s, 1099s, TC-675Rs & With- number.
holding Returns link (located under I Want To) to submit
data for the annual reconciliation process. Tax preparer managing a client’s tax
account
• Each withholding form entry must include your FEIN and
To ﬁ le returns for your client and to view your client’s past
Utah withholding account number. We will reject submis-
returns, correspondence and payment activity, you need
sions without the correct identiﬁ cation.
your client’s withholding tax account number (ending in
• You must submit W-2s and 1099 forms with Utah tax WTH) and either their Withholding Tax PIN or the tax
withheld in a ﬁ xed length (.txt) ﬁ le if you have 250 or more amount from the last return posted to their account.
to ﬁ le.
Choose option 3 - Manage my client’s (3rd Party)
• Your upload ﬁ les must be text ﬁ les with a lowercase .txt account(s). You must ﬁ rst sign up for TAP access using
extension. We will reject all other ﬁ le types. your own Federal EIN or SSN (not your client’s). Get
• You will not be able to view any details for W-2s, W-2Cs, your client’s account information from your client. Log in
1099s or TC-675Rs after you submit them to be pro- to TAP as yourself, and click Add Access to an Account.
cessed. Note: Your client must already have a TAP logon for you
• Do not mail any paper copies of returns or forms you ﬁ le to add access to their withholding tax account.
electronically.
File returns with NO account access
• Your withholding account number and withholding ID are (business owner or tax preparer)
the same number. If you do not need to see historical withholding tax
account information, choose option 4 - Submit my client’s
More Information Withholding returns/documents and/or Mineral Produc-
Get more information: tion Withholding. You do not need a withholding tax
• Withholding and Mineral Production Taxes File Layouts — account number or PIN to register using this method,
tax.utah.gov/developers and your client does not need a TAP logon. Sign up
under your own FEIN.
• Utah withholding taxes — Pub 14, Employer Withholding
Tax Guide, or tax.utah.gov/withholding.
• Mineral production withholding taxes — Filing Methods
tax.utah.gov/utah-taxes/mineral-production You may ﬁ le your withholding electronically in one of the
following ways:
Or contact us:
1. TAP
Email TAPSupport@utah.gov
Enter information for each individual into an online
Phone 801-297-3996 or 1-800-662-4335 ext. 3996 W-2 form, upload ﬁ xed-length ﬁ les or enter information
for each individual into the Tax Commission’s Excel
TAP Registration template and import it into TAP.
Register for TAP at tap.utah.gov. On the TAP main page, See ﬁ ling instructions below.
click Log in/Create a TAP Login then click Create a TAP 2. Withholding Web Service
Login. The rest of the registration process depends on how
you will use TAP. Filers submitting large numbers of returns and forms may
use this option to upload ﬁ xed-length ﬁ les.
You will get an email from tapsupport@utah.gov with an
authorization code and link to ﬁ nish registering. Your own developers must create the necessary
interface. Steps to ﬁ le using the web service are speciﬁ c
to the interface you create. Consult with your developer
for upload instructions.

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See Withholding and Mineral Production Taxes File Layouts Returns TC-941 and/or TC-941R for ONE
at tax.utah.gov/developers, under Withholding Tax, for data withholding account (Periods Before
descriptions and ﬁ le layouts. Also see the Withholding Web 2018):
Service Developer Handbook at tax.utah.gov/developers, 1. Log onto TAP.
under Withholding Tax. 2. Click the Account link.
3. Click the period for which you are ﬁ ling. Click File or
Payment Options amend a Return. Click the File Now link for the return you
Pay your tax liabilities by: are ﬁ ling.
• ACH credit – You initiate this payment through 4. Enter the amounts.
your bank or credit union, which may charge you a 5. Check the Legal Disclaimer box and click Submit.
transaction fee. For more information and the ap-
plication form, see Electronic Funds Transfer – EFT at 6. Enter your password and click OK.
tax.utah.gov/billing/payments. 7. You will get a conﬁ rmation of your submission to print for
• E-check – You authorize the Tax Commission to initiate your records.
this payment at tap.utah.gov. There is no transaction fee.
Your bank or credit union may require a bank ID/Debit Returns TC-941E and TC-941M, TC-941
block ﬁ lter code. That ID is 9588805001. and TC-941R for MULTIPLE withholding
accounts:
• Credit card – Pay with your American Express, Discover, 1. Log onto TAP. Click on the File W-2s, 1099s, TC-675Rs &
Visa or MasterCard at tap.utah.gov. Convenience fees Withholding Returns link.
apply to credit card payments.
2. Select the form type from the menu. See the section
at the top of each page for more instructions. Choose
TAP Filing Instructions Manual Entry.
3. Click Enter TC-XXXX information
Manually Enter Returns and Forms
When using this option, use the Save option to avoid 4. Click +Add another TC-XXXX. Click +TC-XXXX to add
losing data. We recommend using our Excel template more returns. Click OK when you have entered ALL
to import your data if you are reporting more than ten returns.
forms. See Import Returns below for instructions. 5. Check the Legal Disclaimer box and click Next. Click
Submit.
Forms W-2, W-2C, 1099 and TC-675R: 6. Enter your password and click OK.
1. Log onto TAP. Click on the File W-2s, 1099s, TC-675Rs &
Withholding Returns link (located under I Want To). 7. You will get a conﬁ rmation of your submission to print for
your records.
2. Select a form type from the menu. See the section at the
top of each page for more instructions. Import Returns, W-2s and 1099s
3. Choose Manual Entry. Using Excel Templates
4. Enter required information for Step 1. You can submit your TC-941E, TC-941M, TC-941 and
5. Click Step 2 and +Add another W-2 to enter form. Click TC-941R returns, W-2s, and 1099s using an Excel template.
+W-2 to enter more forms. Click OK when you have This option is recommended if you are ﬁ ling more than
entered ALL forms. ten forms of a single type and do not have software to
6. Step 3, check the Legal Disclaimer box and click Next. create a .txt ﬁ le. Download the template from our website.
Click Submit. You may not use any other template.
7. Enter your password and click OK. Follow the instructions on the template and save as an .xls
ﬁ le.
8. You will get a conﬁ rmation of your submission to print for
your records. 1. Log onto TAP. Click on the File W-2s, 1099s, TC-675Rs &
Withholding Returns link.
Returns TC-941E and/or TC-941M for ONE 2. Select a form type from the menu. See the section at the
withholding account: top of each page for more instructions.
1. Log onto TAP.
3. Choose Excel Import.
2. Click the Account link.
4. Click the Import button.
3. Click the period for which you are ﬁ ling. Click File or
5. Click Choose File and ﬁ nd the Excel ﬁ le you are import-
amend a Return.
ing.
4. Enter the amounts.
6. Double click on your ﬁ le and click Import. The system will
5. Check the Legal Disclaimer box and click Next. Click process and validate your ﬁ le. Click ‘Tax Year’ to review
Submit. your entries.
6. Enter your password and click OK. a. If there are errors found in the template, they will be
7. You will get a conﬁ rmation of your submission to print for indicated in red.
your records. b. Open your Excel ﬁ le, correct errors and save your ﬁ le.
c. Import the corrected Excel ﬁ le as before.
7. Verify the information is correct.

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8. Step 4, check the Legal Disclaimer box and click Next. Follow these steps to upload a ﬁ xed-
Click Submit. length ﬁ le:
9. Enter your password and click OK. 1. Log onto TAP. Click on the File W-2s, 1099s, TC-675Rs &
Withholding Returns link (located under I Want To).
10. You will get a conﬁ rmation of your submission to print for
your records. 2. Select a form type from the menu. See the section at the
top of each page for more instructions.
Upload Fixed-length Files 3. Choose Fixed Length File Upload.
You can submit the following returns and forms in a ﬁ xed 4. Click Add next to Attachments.
length ﬁ le:
5. Select the type of data you are submitting from the drop-
• TC-941E down list.
• TC-941M 6. Enter a description of your ﬁ le.
• TC-941 & TC-941R 7. Click Choose File to ﬁ nd your .txt ﬁ le.
• W-2 & W-2c 8. Double click on your ﬁ le and click Save. The system will
• 1099 process and validate your ﬁ le.
• TC-675R 9. If there are errors, the ﬁ rst 25 will be displayed. Correct
This ﬁ le type is generally created by a software application the errors, and then re-validate your ﬁ le and click Save.
and must be ﬁ le type .txt (lowercase). 10. If there are no errors, you will see your ﬁ le(s) under
Attachments.
11. Check the Legal Disclaimer box and click Submit.
12. Enter your password and click OK.
13. You will get a conﬁ rmation of your submission to print for
your records.

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